Receptionist

• Ensure that the front and rear entrances of the building are clean 
• Operate receiving and transferring telephone calls, announcing callers, taking brief messages and passing these on via the email system or connecting callers to staff members personal direct line voicemail.
•  Ensure all voicemail messages to main office number are taken and directed to staff members
• Report telephone equipment and line faults to the IT personnel 
• Great and welcome visitors to the offices, ensure they sign in the visitor’s book and informing the relevant member of staff of their arrival.
• Monitor and ensure that the reception area is kept tidy and projects a business-like image.
• Check and sign for deliveries, before informing the relevant member of staff of their arrival. Deliveries by post or courier will include valuable items (cash, passports). follow procedures and ensure security of valuables.
• Log extension changes and advise all staff accordingly.
• Process and deliver internal and external mail daily.
• performing other administrative work like typing, proofreading, and transcription.
• Collate and update staff lists, overseas offices and contact details regularly.
• Provide office supplies (stationery & kitchen) for staff and maintain adequate stocks, task includes ordering new supplies, 
• Provide administrative, clerical and general support to the general manager, deputy general managers and HR head.
• Provide logistics support to meetings held in the board room, to include preparation of meeting and conference rooms and assist in arrangement for catering provisions

Catagory : Administrative management  

Employment Type: Full Time

Via link https://rb.gy/4kgbze

Skills

• Communication.
• Multitasking.
• Social skills.
• Organization.
• Technical skills.
• Resistance to stress.
• Problem solving.

Job Requirement

• Advanced diploma or First degree in Secretarial Science or Office management or other management field of study 
• years of relevant experience for a Diploma holder, 1 years the experience for BA degree holders