Fleet Officer

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding. CRS has been working in Ethiopia for nearly 60 years, responding to natural and man-made disasters affecting Ethiopia's most vulnerable communities. Moving beyond emergency response, CRS' disaster mitigation and recovery projects in drought and flood-prone areas have rebuilt individual and community assets through non-food aid in the form of agriculture, livestock, health, nutrition, and water and sanitation assistance.

Job Title :  Fleet Officer 

Job grade :  V

Required number : One

Department : Operations 

Employment Term : indefinite Term

Reports To : Administration Manager 

Country/Location : CRS Ethiopia/Mekelle

Deadline : May 26, 2024

Job Summary: 

You will coordinate the movement of Tigray-based CRS-owned and leased vehicles fleet and assigned drivers to assist with meeting all travel and transportation needs in support of the delivery of high-quality programming to the poor and vulnerable. This will also include managing the CRS rented fuel station and fleet of bicycles. You will help ensure the safety and security of passengers and transported goods, support safeguarding of the organization’s motorized assets and all other resources related to fleet operations and minimize risks and liabilities. 

 Job Responsibilities:

• Communicate and collaborate with staff to schedule and coordinate vehicle movements, assess and plan routes, and assign drivers to ensure optimal resource use and meet program needs per required schedules and standards. 
• Apply all vehicle management operating procedures in compliance with agency travel and vehicle-related policies, local legal requirements, and donor regulations. 
• Supervise and coach assigned drivers to ensure safe and secure driving and strict adherence to CRS vehicle policies. 
• Monitor and report on the physical security of all motorized assets, spare parts, and fuel. 
• Perform regular diagnostic checks of all motorized assets and act for timely and quality maintenance and repair. Review stocks of fuel, spare parts and equipment inventory and provide recommendations for acquisition and/or replacement. 
• Coordinate and assist to obtain vehicle customs clearance, registration, insurance and plates. Supervise and facilitate the maintenance of all records related to the fleet and fleet operations. Review required documentation for accuracy and completeness and file per established standards. 
• Maintain the Vehicle Management System for proper accountability. Prepare reports to assist decision-making for effective and efficient fleet management, as well as disposal and acquisition recommendations 
• Promote accurate logbook recording by drivers and riders to ensure equitable charging of projects. 
• Manage the fleet of bicycles and cycle to work scheme.  
• Manage the CRS’ rented fuel station and track fuel use for CRS and partners. 

Education and Experience 

• Completion of college diploma in related field. Bachelor’s Degree in relevant field preferred. 
• Minimum of 3 years work experience in fleet/transportation role. 
• 3rd grade driving license is mandatory 
• Experience in minor vehicle maintenance and repair. 
• Excellent knowledge of road traffic regulations, road network and road safety best practices. 
• Ability to perform minor mathematical calculations 
• Proficient in MS Office package (Excel and Word). 
• Valid driver’s license with clean driving record 

Personal Skills? 

• Service-oriented with focus on meeting customer needs 
• Well-organized and able to manage multiple tasks. 
• Very good negotiation and relationship management skills 
• Proactive, resourceful, solutions-oriented and results-oriented 

Required/Desired Foreign Language: - 

Travel Required (include percentage of required travel, if applicable): - 

Key Working Relationships: 

Supervisory:?Drivers 

Internal:??All Tigray – based staff and TDYers, (esp. Security Officer – Tigray & Fleet Manager – Addis)  

External: Rental vehicles owners, CRS program partners and other INGOs Logistics, government agencies 

Agency REDI Competencies (for all CRS Staff):

Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Personal Accountability – Consistently takes responsibility for one’s own actions.
• Acts with Integrity - Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
• Builds and Maintains Trust - Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

  Agency Leadership Competencies:

• Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

 Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

If you are ready to take on this rewarding opportunity and make a difference in the lives of others, you may fill the application form through this link: https://form.jotform.com/241060811699559 and attach your up-to-date CV on / before the application deadline May 26, 2024. You will be contacted only if selected for written exam/interview. Phone solicitations will not be accepted. These job opportunities are open to Ethiopian nationals only.

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. 

What we offer: 

CRS offers a comprehensive benefits package including medical, dental, life insurance, vision, generous retirement savings plan and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world. 

CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. 

** Qualified women & persons with disability are highly encouraged to apply**

CRS is an Equal Opportunity Employer