Planning & Monitoring Specialist

KAKI PLC is an official dealer and assembler of ISUZU Vehicle in Ethiopia. It is also engaged in different business lines including import, export, metal fabrication, after sales services, and cargo freight transport operations. The company wishes to employ a qualified professional for the Planning & Monitoring Specialist position.

General Duties and Responsibilities:

Responsible for coordination of all planning, monitoring and evaluation activities including identifying performance indicators, developing quality assurance strategies, generating periodic business plan and program implementation and assessment reports and ensuring all business plan and program aspects comply with the company acceptable planning and performance standards.

Specific Duties and Responsibilities:

• Develop and implement a vigorous monitoring and evaluation system that will ensure tracking of business plan/program results at different levels (outputs, outcomes and impact).
• Maintain a proper documentation system to keep Commercial Business Unit plan/programs and ensure accountability through regular data updates, data integrity and working in collaboration with the all concerned managers.
• Liaise with managers to ensure the collection of relevant and appropriate data needed that will be utilized in monitoring strengths, weaknesses and gaps in the planning, monitoring and evaluation processes.
• Develop monitoring and evaluation plans for Commercial Business Unit business plans and programs, and ensure it is followed up during the implementation processes.
• Review monthly progress reports from department managers and ensure they have evidence to back-up their respective performance report.
• Coordinate all department managers under Commercial Business Unit for effective implementation of monitoring, evaluation and reporting processes.
• Ensure that planning, monitoring and evaluation processes adhere to relevant legal regulations, industry standards and organizational policies.
• Conduct regular inspections to detect areas that violate the guidelines and initiates.
• Ensure that all concerned managers are clear from the beginning about the expected results and the Key Performance Indicators and performance standards to preclude any misunderstanding at a later stage.
• Formulate a standard reporting system that will be used uniformly by all managers when writing performance reports.
• Collaborate with the top management to ensure accountability on those who fail to perform as per expectation.
• Compile Commercial Business Unit wide report monthly, quarterly, bi-annually and at the end of every year for submission to immediate supervisor.
• Facilitate commercial business unit regular follow up with managers.
• Take the minutes of Commercial Business Unit meetings and change to action plan and follow up
• Analyze performance reports and submit a summarized report.
• Study mini business cases.
• Coordinate trainings, seminars and meetings which are internally prepared by the Commercial Business Unit.

Required Number : 1(One)

Qualification : BA Degree or MBA Degree in Management or Business Administration or related

Work Experience : 5 years for BA Degree graduate, and 4 years for MBA Degree in related role

Skills and Abilities:

• Computer skill, excellent communication skills, English language proficiency
• Proven experience of monitoring and evaluation
• Interpersonal and cross-functional skills