Finance Assistant_Documentation

About Swiss Church Aid (HEKS/EPER)

Swiss Church Aid (HEKS/EPER) is the aid organization of the Protestant Churches of Switzerland and has its headquarters in Zurich/Switzerland. Swiss Church Aid (HEKS/EPER) works towards a more humane and more equitable world, assisting people and communities to overcome economic, social or humanitarian disparities in order to gain autonomy and to live with dignity both in Switzerland and abroad. Therefore, Swiss Church Aid (HEKS/EPER) engage in development cooperation, humanitarian aid and church cooperation and works in more than 30 countries and runs around 200 projects world-wide. Swiss Church Aid (HEKS/EPER) is a member of the ACT Alliance. Swiss Church Aid (HEKS/EPER)- Ethiopia Country office wants to recruit One Finance Assistant_Documentation for its Country office.

Position: Finance Assistant_Documentation

Duty Station:  Addis Ababa

Required No: 1

Duration of Employment: 12 months with possibilities of extension 

Salary: As per the scale of the organization and benefit package

Job Description

1. Documentation

·       Updating all incoming / outgoing documentation from the country office and field offices.

·       Receive all the incoming financial documents from the country office finance department and project offices though handover.

·       Keeps financial documents in a safe place and frequently check the order as per the standard.

·       Review all received financial documents check the completeness and accuracy against monthly ledger and send feed back on time to field offices finance.

·       Digitalizing paper documents and maintaining electronic records on SharePoint.

·       Ensuring the security and confidentiality of financial records

·       Facilitate in providing financial documents to auditor.

·       Ensuring all document control procedures are adhered to organization rules and regulations.

·       Ensures the proper and smooth flow of documents and files and out of the filing system from Archive and the immediate return of documents to their appropriate places and follows-up on lost, missing and misplaced files.

·       Report documentation status monthly to immediate supervisor.

·       Perform any other related task as may be assigned

  2. Finance

·       Verify correctness of cost/expense documents and ensure that payment requests are supported by source documents and required authorizations are in place. S/he shall also be responsible to effect all payment requests on time.

·       Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented and filed according to Swiss Church Aid(HEKS/EPER) procedures

·       Verify correctness of cost/expense documents and ensure that payment requests are supported by source documents and required authorizations are in place. S/he shall also be responsible to effect all payment requests on time.

·       Responsible for accurate and timely posting of all financial transactions and ensures the application of proper accounting controls and uniformity with financial regulations, rules, policies and procedures, donor terms and conditions and Government policies.

·       Collect bank advices, bank statements, and other bank correspondences

·       Comply with all TAX inspection requirements.

·       Ensure preparation of documentation for the audit.

·       Ensures all expenditures comply with requirements of the Swiss Church Aid (HEKS/EPER) Field Financial and Administration Guidelines (FFAG) and all local legal requirements and obligations (such as tax, social security, etc.).

·       Assists and support program personnel in relation to handling financial aspects of program activities.

·       Perform any other related task as may be assigned.

Minimum Skills and Qualifications

·       BA degree in Accounting and Finance

·       A minimum of Two years’ work experience in a similar field

·       Proven experience in finance

·       Experience in using accountancy software packages

·       Strong computer skills in MS Office programs

·       Excellent verbal (written) & oral communication skills in English.

·       Good computer skills

·       Diligent and trustworthy person

·       Analytical skills

How to Apply

Interested and qualified candidates can apply by sending

• Application letter,
• An updated Curriculum Vitae (make sure to include contact details of three professional referees)
• Current and expected remuneration

Only short-listed applications will be contacted.

 Female candidates are highly encouraged to apply

 Deadline for application: May 30, 2024