Library Assistant

Organizational Overview 

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its’ institutional strength with a special focus on enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for Library Assistant position who meet the following requirements. 

Job Summary

Library Assistant is responsible for the care, maintenance, and organization of the organization's library collection. This role involves assisting acquisitions, cataloging materials, ensuring the library's physical and digital resources are accessible, and providing assistance to patrons. The Library assistant plays a key role in creating an efficient and user-friendly library environment. 

Duties and responsibilities

Collection Management:

• Assist the selection, acquisition, and cataloging of library materials, including books, journals, digital resources, and multimedia items.

• Collect user need assessment to improve the collection library service.

Cataloging and Classification:

• Assisting the process of Creating and maintaining accurate records of library materials using cataloging software (koha) and standardized classification systems.

• Organize materials based on genres, subjects, and other categorizations to facilitate easy retrieval.

• Encoding every records of library collection to the system.

Digital Resource Management:

• Assisting for capturing digital resources, including e-books, online databases, and multimedia content.

• Assist patrons to troubleshoot technical issues related to online databases and e-books.

Library Services Assistance:

• Assist patrons with locating and accessing materials, providing research assistance, and supporting reference inquiries.

• Provide Assistance for the implementation of library policies, procedures, and the use of library equipment.

Library Environment Maintenance:

• Ensure the library space is clean, organized, and conducive to study and research.

• Follow up and replenish supplies such as stationery, reading materials, and library equipment.

• Ensure day to day shelf reading

Inventory Management:

• Assist regular inventory checks to track the availability and condition of library materials.

Library Outreach and Events:

• Assist library events, book displays, and reading programs to promote library services and engage patrons.

Salary:  As per the organization salary scale (Competitive)

Reports to: Head, Archive & Institutional Memories Department

Education and Work Experience: 

• Diploma or bachelor's in library and information science, Computer science, Information Communication Technology, Information Management.

• 3 years and Diploma | 1 years and bachelor's in assistant library custodian and related job positions

Knowledge:

• Basic knowledge of library management software (koha), cataloging systems, and digital resource platforms.

• Strong organizational skills and attention to detail in managing library collections and resources.

• Excellent customer service and interpersonal skills, with the ability to assist diverse patrons.

• Knowledge of emerging trends and technologies in library services and information management.

• Ability to work independently and collaboratively in a team environment.

• Ethical mindset with a commitment to patron privacy, confidentiality, and intellectual freedom.

Know-How (Skills) (Technical competencies):

• Resource allocation skill 

• Ability to manage time 

• Relationship building and communication 

• Persuasion 

Behavioral competencies:

• Adaptability/ flexibility

• Customer orientation 

• Persistence

How to Apply 

   INTERESTED APPLICANTS ARE INVITED TO SEND NON-RETURNABLE:

• Application letter that explains why you fit for the post and updated CV, and Three work related referees;
• Application letter & resume should be saved by full name of Applicants.
• Only short-listed candidates will be contacted for further screening.
• Those who are interested can only apply through the attached link https://pw.nebe-elections.org/ apply within 10 days from this announcement.

Female candidates are encouraged to apply!