Finance Officer

This recruitment is national only and rolling-based.

• About us

Oxfam is a global community that believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s rights activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues.

Job details

DIVISION: Finance

TEAM: Finance Team

LOCATION: Addis Ababa, Ethiopia

CONTRACT TYPE: Fixed Term contract 

GRADE: D2 National                                                       

JOB FAMILY: Finance

SALARY: As per the Oxfam Benefit Package

HOURS: 37.5 hours per week

FLEXIBLE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements that candidates can discuss with the Recruiting Manager at the interview stage

TEAM PURPOSE:

The Team bring excellence as a finance partner for Oxfam with the provision of value-adding support to all stakeholders. To ensure a strong stewardship role in resources management; support in the achievement of program effectiveness; deliver efficient, cost-effective and quality operations, and technical/professional advice and expertise to develop and implement Oxfam’s strategic roles.

JOB PURPOSE:

The Programmes Team will ensure that the programmes make the proper shift, with the quality needed to ensure a proper achievement of the Ethiopia Oxfam Country Strategy. As part of the programmes team, the whole team on the sectors of the whole programmes will ensure that the Goal1 (Goal One - Saving Lives, and Resilient Livelihoods) and Goal 2 (Goal Two - Empowered communities and accountable governance) of the OCS are achieved with the required quality and timely.

Roles and Responsibility:

1.    Processing and Accounting for financial transaction

• Review and ensure payment requests are checked, authorized, and supported with auditable documentation being charged to accurate budget codes of the relevant contract
• Prepare monthly payroll as per the approved payroll information submitted by HR and share it to the finance coordinator for review at the 20th of each month
• Prepare monthly staff salary allocation to active contracts and submit it to the finance coordinator for review on the 25th of each month.
• Prepare bank reconciliation on a monthly basis and submit to the finance coordinator for review and to PM for approval
• Ensure accuracy, timeliness, and adherence to OGB financial policies and procedures, donor requirements and government regulations in carrying out the day-to-day financial routine activities
• Conduct regular cash count on every Friday afternoon, surprise counts, and on the last day of a month.
• Review payment documents, settlement of travel and training advances against Oxfam travel policy and prepare the journal entry 
• Reconcile and clear statutory obligations ((pension, income tax and holding tax) on monthly basis as per Ethiopia tax and pension proclamation.
• Assist in Oxfam's internal and external year-end Audit schedules and provide all documents required by the auditor during the audit as well as answering some audit queries as needed
• Follow up the filing systems for all financial and accounting records and verify the completeness of the documentation as per the OI financial policy and government regulations
• Prepare month-end pack at the end of each month and submit to the finance coordinator for review

2.    Reporting and compliance

• Encode transactions into to bank book, cash book, and JV on a daily basis and submit to the finance coordinator for review
• Support the finance coordinator in donor and government report preparation and budget development
• Ensure compliance (donor, government, and OGB) on daily routine activities
• Follow up on the settlement of travel and program float/advance and take necessary action on a timely basis
• Report any irregularities to the finance coordinator or PM
• Assist the Finance coordinator in financial report preparation and audit facilitation

3.    Internal Control and Risk management

• Provide ongoing financial risk analysis and recommendations for risk management strategies.
• Ensure compliance with all statutory requirements
• Ensure internal control procedures exist and are followed
• Ensure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control
• Ensures maintenance of appropriate internal controls and financial procedures on Petty cash payments and floats

4.    People Management

• Responsible for the effective performance management of finance staff reporting to the position, ensuring assessment, development, and performance management against objectives and organizationally agreed competencies
• Accountable for implementing Oxfam’s people management policies, procedures and standards
• Manage and supervise the staff directly reporting to the position and ensure that any training needs are identified and met
• Support a climate of continuous professional improvement in finance
• Uphold principles of Oxfam’s gender and diversity principles in the workplace. 
• Coaches, mentors and appraises subordinates in accordance with Oxfam GB Performance Management System.
• Create staff development opportunities for finance staff by extending their engagement beyond the job descriptions
• Provide relevant orientation for staff, both at the start of the contract and ongoing, to ensure their understanding and compliance with Oxfam GB policies, organizational strategies, and job expectations.

Person specification:

Most importantly, every individual at Oxfam GB needs to be able to:

Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE AND EQUALITY

Our Values

Equality: We believe everyone has the right to be treated fairly and to have the same rights and

                 opportunities.

Empowerment: We acknowledge and seek to expand people’s agency over their lives and the

                           decisions that impact them.

Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and

                  sustainable world.

Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of

                         all people and communities in their fight against poverty and injustice.

Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to

                            the people we work with and for.

Courage: We speak truth to power and act with conviction on the justice of our causes.

Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:

1. Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality.

2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.

3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

 Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and apply the principles and twelve practices in your work. Read more about this here:

Read this guide to find out more about what our values, organizational attributes and feminist leadership approach mean for how we work

For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here:

1 Self-Awareness

2 Mutual accountability

3 Strategic Thinking and Judgment

SKILS, Experience, Knowledge & Competencies:

• Bachelor's degree with Specialization in Finance/Accounting/ Diploma
• Knowledge of various accounting software with special emphasis in the Oxfam financial management system
• Proven ability to handle workloads and to work under pressure.
• Able to work under minimum supervision.
• Team building and problem-solving skills
• Experience in an NGO or INGO and in a developing country.

As part of your online application, please upload your up-to-date CV and Cover Letter explaining your suitability against the essential criteria in the job profile through: www.ethiojobs.net and using Oxfam's internal /External application portal: https://jobs.oxfam.org.uk/vacancy/21113/description

 /or https://jobs.oxfam.org.uk/internal/vacancy/21113/description on or before May 31, 2024.

Kindly note that only shortlisted candidates will be contacted.