HR Intern

About us

Oxfam is a global community that believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s rights activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues.

Job details

DIVISION: HR

TEAM: HR Team

LOCATION: Addis Ababa, Ethiopia

CONTRACT TYPE: Fixed Term contract

GRADE: N/A

JOB FAMILY: HR

SALARY: As per the Oxfam Benefit Package

HOURS: 37.5 hours per week

FLEXIBLE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements that might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements that candidates can discuss with the Recruiting Manager at the interview stage

TEAM PURPOSE:

To provide a professional, business-focused organizational development and Finance management service, delivering a proactive solutions-based approach for resolving issues and ensuring that staff are effectively managed and developed to deliver organizational results,which are focused on developing capacity.

JOB PURPOSE:

The Finance Intern will be assigned to manage different junior Finance-related activities including the overall responsibility of assisting a smooth implementation of day-to-day accounting transactions and ensuring the implementation of donors' rules and regulations and Oxfam finance policies & procedures, and other responsibilities as required under the supervision of the Finance Coordinator. Based on the need, to contribute to the organization’s mission while at the same time focusing on meeting their developmental needs and providing an opportunity to explore careers and develop and learn skills on the job.

Role and Responsibility :

The HR Intern will be delivering:

HR records and filling system

• Maintain proper staff’s personal files and ensure that files have up-to-date information on time and on a regular basis as per the personnel file checklist of the organization.

• Check the fulfilment of all mandatory documents and information to the concerned HR Officer on time.

• Ensure quality and integrity of the HR filing system by keeping all HR records, information and files clearly labelled, organized chronologically, and kept confidential.

• Assists in ordering and filing new employees’ contract agreements.

Recruitment Process

• Arrange assessments (date of assessments, calling shortlisted applicants, scheduling with panellists) and administer tests and ensure all pre-employment documentation is in place accordingly

• Assist with onboarding employees by scheduling and ensuring all relevant departments are involved.

Follow-up and updating

• Follow-up and makes sure that all time sheets are collected from all staff; check against the charges done by Finance and document it well.

• Assistant with follow-up staff’s performance review and objective setting is done/or not and document it well. • Monthly tracking of time sheets and ensuring all staff submitted their times on time.

General HR support

• Support with the daily administrative operations of the human resource department and interact with employees of other departments

• Assist with ongoing HR audits as directed

• Perform other tasks and support the team as required.

person specification:

Most importantly, every individual at Oxfam GB needs to be able to:

Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE AND EQUALITY

Our Values

Equality: We believe everyone has the right to be treated fairly and to have the same rights and

                 opportunities.

Empowerment: We acknowledge and seek to expand people’s agency over their lives and the

                           decisions that impact them.

Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and

                  sustainable world.

Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of

                         all people and communities in their fight against poverty and injustice.

Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to

                            the people we work with and for.

Courage: We speak truth to power and act with conviction on the justice of our causes.

Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:

• Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality.
• Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.
• Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.
•  Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and apply the principles and twelve practices in your work. Read more about this here:
• Read this guide to find out more about what our values, organizational attributes, and feminist leadership approach mean for how we work

For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here:

• Self-Awareness
• Mutual accountabilities
• Strategic Thinking and Judgment

SKILS, Experience, Knowledge & Competencies:

Degree from a recognised University or College in Human Resources Management, Management, Business Administration, Personnel Management or any other areas that can bring added value to the post.

• Fresh graduates with no experience

• Excellent communication skills as well as e-mail communication skills.

• Fast learner

• Strong desire to grow professionally

• Strong organizational skills

• Fluent language skills (in English and Amharic both speaking & writing.)

• Ability to work under pressure.

• Energetic and able to grasp new ideas.

• Computer literate especially in Word and Excel.

How To Apply

As part of your online application, please upload your up-to-date CV and Cover Letter explaining your suitability against the essential criteria in the job profile through: www.ethiojobs.net and using Oxfam's internal /External application portal: https://jobs.oxfam.org.uk/vacancy/21155/description

 /or https://jobs.oxfam.org.uk/internal/vacancy/21155/description on or before June 08, 2024.

Kindly note that only shortlisted candidates will be contacted.