Executive Secretary

Duties and Responsibilities:

• Amharic and English typing skills
• Maintaining executives agenda and assist in planning appointments, board meetings, conferences etc.
• Attending meetings and keep minutes
• Receiving and screening phone calls and redirecting them when appropriate
• Always monitor and follow up on contracts, means make sure all documents are signed and up udated.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring they remain secure.
• Maintain company confidentiality
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Keep the meeting room ready in advance.

Qualifications:

• 8 Years proven experience at secretary or executive secretary
• Microsoft office
• Familiarity with basic research methods and reporting techniques.
• organizational and time-management skills
• Degree/diploma