Senior Roving Finance Officer

Internal/External

Vacancy Announcement

IR/INT/EXT/VN/027.24

           May 30, 2024

Job Title:                     Senior Roving Finance Officer

Reports to:                  Finance Manager                          

Duty Station:               Country Office, Addis Ababa with frequent travel to field offices

Required:                    One

Salary:                        As per the organizations scale

Duration:                    One year with possible extension   

Introduction

Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities - regardless of race, religion or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Ewa, Awra and Gulina; Oromia regional State, West Harergeye, Chiro and Meayso Woredas, Borena zone, Yabello, Dubluk, Dire and Elewaye woredas and an additional operational office in Addis Ababa. For more information, please visit our website: http://www.islamic-relief.org/work-with-us

Job Purpose

Under direct supervision of the Finance Manager, the Senior Roving Finance Officer is responsible for providing technical support and capacity building at Country office and field offices. To ensure compliance with organization policies and procedures, government regulation and donor requirements are met at all levels.

Support all field offices in all finance activities per planned schedule and as per requests. In addition, he/she is responsible for identifying finance staff gaps and provides capacity-building training for those staff in the field. He/She is responsible for all financial activities in the field offices while covering staff gaps like reviewing payments, purchase request, bid analysis, reviewing financial records for accuracy, preparing bank reconciliations, conduct cash counts etc…

The position involves a high-level travel to field offices (75%) and requires flexibility in terms of movement and duration of assignments.

Key Accountabilities

• Support to ensure the necessary accounting, documentation and reporting procedures are completed in line with policies.
• Ensure that all financial records & accounts are compiled timely, accurately and in line with accounting standards & donor regulations.
• Maintain an effective & efficient system of internal controls which comply with the organization financial guidelines.
• Coordinating and supervising all site operatives’ works, ensuring that all work is delivered timely and with the required quality.
• Ensure timely & accurate preparation of monthly journals, cash and bank books.
• Ensure that steps are taken to mitigate the risks of fraud, including conducting random spot checks in project locations, such as cash counts and review of purchasing processes.
• Ensure adequate controls over cash & bank management are constantly monitored to minimize the risk of fraud or misappropriation.
• Conduct regular field visits and provide the necessary technical support to the feild team, producing a report highlighting any issues or concerns that may need management’s attention.
• Provide support at the project area level on induction and training of field office Finance staff and training non-finance staff on finance policies and procedures.
• Support the field offices in their effort to rectify internal/external audit findings.
• Provide input for internal control gaps observed that the Country Finance team take action on.
• Assist in gap filling Finance roles at field level.
• To do additional tasks given by the Finance Manager and or the Country Director

Person Specification

Formal Education/Qualification and Work Experience

• Master’s degree in Accounting and Finance or related fields with at least 8 years relevant experience in international NGO environment, in directly managing grants from large international donors (USAID, BHA, GAC, EU, ECHO… etc)
• Or BA degree in Accounting and Finance or related fields with more than 10 years relevant and direct experience in grant management within INGO settings 

Skills and Competences 

• Having Professional accountancy certification (ACCA) is preferable.
• Must have Proven experience in financial management in international humanitarian or development organizations and NGO environment.
• Must have Proven experience in analyzing and interpreting financial data and information for decision making.
• Must have experience in using one or more accounting software packages.
• Must have Knowledge and experience of international donor reporting requirements.
• Excellent IT skills, especially Excel and other MS Office applications
• Strategic thinker – proven ability to translate strategic plans into action.
• Decisive with excellent judgment
• Good interpersonal, as well as verbal and written communication skills in English and Amharic.
• Able to plan, prioritize and organize self and others.
• Demonstrated ability to lead a team.
• Alignment Sympathy with the aims and objectives of IRE

Safeguarding and Equal Opportunity

Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions.  Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.

Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity.

Islamic Relief has a zero tolerance towards all forms of violence, sexual exploitation, abuse and harassment.

IRE highly encourage female applicants to apply for this position. Our organization is committed to promoting gender equality and diversity in the workplace. IRE believe in creating an inclusive working environment where all individuals, regardless of their gender, have equal opportunities for professional growth and development.

IRE value the contributions and unique perspectives that women and persons with disability bring to our organization and are committed to providing a supportive, working environment. IRE believe that by promoting gender equality, we can enhance the effectiveness and sustainability of our programs.

If you are a qualified female candidate with a passion to join our team, we encourage you to submit your application. IRE look forward to considering your candidacy and working together to make a difference in the lives of those in need.

How to Apply:

Application Procedures

·      Interested candidates are required to submit a complete Job application form stated with the duty station that you are applying for with all required supporting documents (updated CV, copy of credentials and testimonials) through eth.recruitment1@islamic-relief.org.et

·      You can access the Job Application Form with this link: http://www.islamic-relief.org.et/wp-content/uploads/2019/03/Employment-Application-form-1.docx. Failure to follow the instructions will invalidate your application.

·      Closing date for the application is June 13, 2024.

·      Due to the high volume of application, we regret that we will be able to contact only the shortlisted candidates.

Disclaimers: The Islamic relief does not charge a fee at any stage of the recruitment process, including the application, interview, offer and contract stages.