HR Specialist

Purpose statement:- HR Specialistadminister the compensation which include salary, overtime, bonus, different allowances commission and employee benefit package which includes pension, leave, insurance, taxes of the company. The job encompasses keeping track of the companys salary and benefit information to ensure the information is kept up to date and accurate and insuring paychecks at the end of the pay period.

Duties & Responsibilities:

• Ensure fair and accurate compensation which includes salary, bonus, pension and any additional type of employee benefits.
• Ensure company Pays its employees without any discrimination of race, religion, gender & ethnicity.
• Participate in the salary and benefits benchmarking studies to ensure external competitiveness of every positions.
• Works with other HR team to ensure the job offers have meet internal equity.
• Assess each position job description to ensure they are on the right Tier.
• C&B data need to be maintained in the best structure red manner to do analysis.
• Conduct analysis of compensation and benefits within the company.
• Participating in administrative staff meetings.
• Answer questions about compensation, benefits, taxes and insurance deductions.
• Participating in the salary and benefit budget preparation
• Share market best practices for management consideration
• Participate in the designing of compensation and benefits policies and procedures.
• Participating in the collective agreement negotiation on behalf of the company.
• Ensure there is the basic compensation structure in the company (grading system, job evaluation system, job description policy, promotion policy, etc) and aligned to the company values.
• Participate in the C&B user guide preparation.
• Recommend change ideas to the existing HR manual
• Trains other HR and line managers in the compensation area.
• Manage, leads and develop the C&B team
• Develops his/her successor
• Coordinate the compensation processes
• Preparing employees compensation by the end of each week/month using payroll software.
• Calculate employees compensation updating the payroll databases and ensuring timely payment.
• Prepares salaries and provide all the required information to finance department for payment.
• Calculate bonus and different allowance.
• Distribute payment slip.
• Ensure both discretionary and non- discretionary bonus has proper structure and meets internal equity and external competitiveness.
• Prepare reports on payroll expenses.
• Ensure wage and tax withholdings comply with legal regulation.
• Ensure the new employees data (e.g. Bank accounts and tax identification numbers being captured into internal database.
• Participate in the designing of the benefits program (insurance, wellness etc)
• Evaluate and negotiate with service providers (E.g. Private insurance company)
• Assume responsibility of timely payment of monthly premiums.
• Manage inclusion and exclusion of employees from the insurance & pension scheme immediately up on employment resignation.
• Handle all benefits compensation and reimbursement procedures
• Coordinate leaves of absence and process claims or requests (medical operations, workers compensation etc)
• Keep updated employee records with all relevant information (marital status, years of service, hours worked, etc)
• Facilitate staff medical reimbursement in collaboration with insurance company.
• Liaise with line managers to take corrective action on time on the usage of staff leave.
• Collaborate with Finance department for payments and deductions.
• Manage the leave entitlement of all the employees including proper planning and utilization by all staff.
• In consultation the HR service advise and inform the finance department on the kind of termination benefits when staff resign/terminated
• Monitor PPE distribution periodically to all eligible staffs
• Conduct risk assessment on regular basis in order to ensure safe and healthy working environment to employees
• Support the EHS person and the staff association to ensure the working environment is conducive and free of any hazard.
• Ensure the safety compliance
• Responsible for all security matters related to the wellbeing of the employees, movement of vehicles, the organizations properties and activities in the premises of the operation
• Comply to the EHS requirement of Wilmar in the day to day operation
• Ensure on time incident reporting

Qualifications:

• MA/BA Degree in Human Resources Management/ Management/Business Administration/Psychology or other related fields of study with a minimum 3/5 years experience respectively is in reward management, compensation and benefits administration or related areas.

Competencies:

• Finance and statistical analysis
• Strong and proven analytical skill
• Excellent MS office skill (MS excel, MS word and power point)
• Team player
• Excellent communication skill
• Networking and influencing skill
• Strong negotiation skills
• Coaching
• Communication skills
• Strong time management skills
• Ability to work under pressure and tough deadlines
• Attention to details
• Team work
• Solid understanding of different benefit plans and relevant legal regulations.
• Proficient in MS office and / or HRMS system
• Understanding of data recording and analysis
• Excellent organizational skills
• Outstanding communication interpersonal and negotiation abilities.
• Process knowledge
• Incident investigation and prevention skill
• Risk management knowledge
• Detail oriented