Finance and HR Officer

The Center for Victims of Torture (CVT) is an international nonprofit organization dedicated to providing trauma rehabilitative services to survivors of gross human rights abuses, including torture, and works toward a future in which gross human rights violations cease to exist and victims have hope for a new life. We are headquartered in Minnesota, USA with offices in Africa and the Middle East. We work locally, nationally, and internationally through programs that provide trauma rehabilitative services, conduct technical assistance and capacity building to human rights activists, civil society organizations, and local service providers around the world who can prevent and treat gross human rights abuses, and advocate for human rights and an end to gross human rights violations.

General Description of Role

The Finance & Human Resources Officer based in Gambella will report to the Area Manager (AM). Finance & HR Officer will play a key role in ensuring smooth operation of the CVT Ethiopia’s field operation in Gambella, ensuring uniform and correct application of internal financial and human resources policies and procedures within CVT Ethiopia.

Main Responsibilities

Finance

• Ensure compliance with Ethiopian, donors, and CVT’s requirements on financial spending and documentation.
• Maintain petty cash account, and disburse necessary cash for expenses upon verification that necessary authorizations are obtained.
• Keep track of spending and budget, and work with relevant parties to ensure that the program does not run out of cash.
• Ensure correct procurement process is followed.
• Perform cash counts on a monthly basis.
• Verify periodically the market price for various supplies.
• Ensure all necessary documentations are gathered, and each transaction is documented both in paper and in accounting software correctly.
• Execute payments through checks and transfers up on prior authorization and approval of the Country Director (CD), Operations Director (OD) or AM.
• Calculate salary and benefits, and make timely payments upon verification.
• Keep organized and secure filing system for all financial documents, both in hard and soft copies.
• Assist AM and OD in producing monthly financial report.
• Put together finance documentation for HQ submission.
• Draft monthly projection in collaboration with relevant parties.

Human Resources

• Ensure implementation of CVT policies, including working hours and workplace behaviors.
• Implement disciplinary measures, in consultation with direct supervisors and senior management.
• Distribute, verify, and collect timesheets for all staff.
• Ensure tax and benefits are correctly calculated, and the payments are made on time.
• Conduct recruitment process, including posting advertisement, drafting job description and contracts, organizing and participating in interviews, and providing orientation for new hires.
• Maintain personnel file and keep track of employment contracts.
• Plan and keep track of staff leave and other absences.

Administration

• Provide supervision for housekeeper.
• Preform any other duties as assigned by the AM

Other Office Support Related Tasks

• Provide backstopping for general office support tasks, including assisting on inventory management and other tasks assigned to him/her by the AM or his delegate.

Terms of Employment: Initial contract for two (2) months depending on funding availability and with a high possibility of continuation thereafter also depending on the funding availability.

• CVT has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility, and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, always (both during work hours and outside work hours). 

Department: Administration

Location: Gambella

Supervisor: Area Manager (AM)

Qualifications:

• BA Degree in Accounting or another related field.
• Minimum 5 years of experience working in a similar setting for INGOs.
• Advanced knowledge of Microsoft Office software and at least one accounting software.
• Fluency in English and Amharic. Good knowledge of Nuer is preferred
• Ability to work independently and in a team of diverse backgrounds.
• Excellent communication, organizational, people management, and analytical skills.
• Detail- and result-oriented, self-starter, adaptable, and committed to humanitarian work.

General conditions required:

• Commitment to the ethical and sensitive implementation of project activities, including a commitment to confidentiality, diversity, equity, and inclusion, quality service provision, and the prevention of sexual exploitation, abuse, and harassment (including online).
• Ability to consistently promote and represent a humanitarian and human rights understanding of their work internally and externally, including promoting acceptance of differences and non-discrimination.
• Commitment to and role modeling of human rights approach including maintaining respect regarding any sensitive issues such as religion, minority or political affiliation and treating colleagues equally regardless of differences. Strong commitment to serve beneficiaries of CVT’s project regardless their religion, gender, disability, minority affiliation or political background.
• Demonstrated commitment to the organization’s interdisciplinary approach in trauma rehabilitation service delivery. 

How To Apply

Please write an English letter of application stating clearly, what motivates you to apply for the above position and how your qualifications and experience are relevant to the post. Include a copy of your CV, application letter, and the names and contact information of three references. Do not send original documents as these will not be returned to you. Submitting false information will result in your application being disqualified.

Please Submit your CV and application letter through e-mail applications to cvtethr@cvt.org before June 13, 2024 @5:00pm, with the subject title “Finance and HR Officer Position: Application [Your Name]”. E-mails with attachments should not exceed a total of 1MB. Please send applications and CV for this time.  Shortlisted candidates will be invited for a written exam and interview.

Late or incomplete applications will not be considered. Only short-listed candidates will be contacted.

Qualified female candidates are strongly encouraged to apply.