Projects Coordinator

Re-advert Internal /External Vacancy  Announcement

The Ethiopian Red Cross Society (ERCS) wants to hire employees in the following vacant positions the details of which are mentioned below. 
About the Ethiopian Red Cross Society 

The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of 12 Regional Offices, 34 Zonal Branches and 131  District/Woreda Branches, 599 Woreda Red Cross Committee  and 5871 Kebele Red Cross  committees.
ERCS also runs disaster risk reduction programs relating to food security, climate change adaptation, livelihood diversification, and institutional capacity building interventions, with the aim of creating resilience households and communities. ERCS works in partnership with the Ethiopian Government, International Federation of the Red Cross and Red Crescent (IFRC), International Committee of the Red Cross (ICRC), partnering National Societies, members, volunteers and the communities we serve.

Job Summary 

The Finnish Red Cross Supported Ethiopia Tigray Bilateral Emergency Response 2024.The project coordinator will oversee all aspects of project management, including scheduling, budgeting, implementing, providing technical assistance, monitoring, and evaluating the project as well as timely and high-quality reporting in accordance with established forms and standards. The project coordinator lead the execution of the previously mentioned project, which is funded by The Ministry of Foreign Affairs Finland. The coordinator will put special emphasis on quality programming, ensure that the project complies with donor regulations, implement the M&E plan, track indicators, report on the project, and foster learning and accountability by providing field project staff with capacity building in quality data collection and timely reporting. In order to ensure seamless coordination between Finnish Red Cross and the ERCS HQ and Tigray branch office.

The duties of the project coordinator also involve communication with a variety of stakeholders, such as local and international NGOs, government partners, and technical units.
The Project Coordinator will actively collaborate with the DRMD and PMER Department at the headquarters level in order to secure permission and guarantee minimum standards and alignment in the project's planning, monitoring, and execution. In consultation with the department and a few key program staff members, the position holder also offers technical support to the project coordinators and officers stationed in the field. In addition to the project listed above, the project coordinator provides necessary support to the other projects funded by the Finnish Red Cross.

Key performance areas 

• Adhere to the fundamental principles of the Red Cross Red Crescent Movement; The position holder is ultimately accountable for coordinating with ERCS headquarters, ERCS branches, and the Finnish delegation office for the implementation of Finnish Red Cross-supported project. 

• Ensure that all documents—plans, guidelines, and reports—are sent for evaluation and comment to the Finnish Red Cross focal person and the ERCS DRM department; Support in strengthening service mapping and referral pathways.

• Provide advice with respect to ensuring equitable access and inclusion (especially women and disability inclusion) within community resilience programming design and implementation.

• Assistance with planning, observing, assessing, and reporting to ensure a seamless and successful project execution. Ensure that all documentation is kept up to date for each step of the project and that the objectives are properly followed. 

• Creating mechanisms for monitoring and evaluating projects, such as M&E plans, indicator tracking, post-distribution monitoring, and recurring assessments; Making sure that the projects consider the lessons learned. 

• Increasing volunteer and staff capacity for CVA, monitoring, and Evaluation and other project management topics; Support with identifying protection risks and needs within multi-sectoral needs assessments.

• Support sectoral teams to ensure collection and analysis of sex-age and disability-disaggregated data (SADDD).

• Ensure capacity strengthening with staff and volunteers on PGI minimum standards, especially at the branch level through field missions and support MRCS based on the identified PGI-related needs and lessons from the field.

Coordination and Planning

• Coordinate funded project activities (WASH, CVA, ambulance service   and SGBV response) with relevant departments at ERCS HQ, Tigray Red Cross branch and with Finnish RC delegate.

• Support the project staff in the preparation of monthly and weekly implementation plan, project schedules, get the approval of the DRM department and project delegate.

• Ensure that the implementing branch and the branch level project coordinators fully understood the activities and are in equal pace with the plan of action at the national level.

• Create a project management calendar for fulfilling each goal and objective.

• Actively participate in the weekly RCRC movement coordination/enteral learning and information sharing platforms.

• Support in the development of project proposals as needed. Co-lead with ERCS on a Movement technical working group on CVA, PGI, SGBV? and WASH. 

• Ensure representation and coordination with external agencies including interagency working groups.

• Undertake scanning and research on protection trends and risks – develop key messaging for proposals, response plan revision etc.

• Undertake advocacy, humanitarian diplomacy and influencing with internal and external key actors.

Monitoring, Evaluation, Learning and Reporting

• Develop and implement Monitoring, and Evaluation Plans based on the project proposal, and log frame.

• Develop and the implement the Community Engagement and Accountability Approach CEA for the project as per the RCRC movement guidelines.

• Develop and implement project activity tracking tool and regularly update the tools.

• Leading the field monitoring activities including field data collection, analysis, and reporting.

• Ensure that the findings and the recommendation of the monitoring and evaluations exercise are incorporated in the project for improving programming.

• Organizing, attending, and participating in stakeholder meetings.

• Ensure procurements and distributions are done as per the procedure – according to ERCS and donor compliance and all supporting documents are in place.

• Coordinate with project staff and ensure that quality progress reports are submitted timely – monthly, activity and quarterly narrative reports.

• Responsible for preparing and submitting periodic narrative reports on quarterly basis based on the donor’s format and with all the supporting documents to the AutRC Finnish RC delegate for a review and then submit a revised version before the deadlines-

• Support in developing and implementing progress report templates.

Work Unit :- Disaster Risk Management Department

Reports to:- DRM Focal Person

Terms of employment: - Contract for one year with possibility of extension. 

Place of Work: - Addis Ababa 

Salary:- Negotiable         

Qualification  

• Second/ First degree in Disaster Risk Management/ Disaster Risk management and sustainable development/Development studies or Social/Behavioral Sciences (i.e. Sociology, Anthropology, Psychology, Public Health or Health Education) or relevant experience.

• 8/10 years of relevant work experience in second degree and first degree respectively in working relevant areas. Proven project management and coordination skills and experience are considered an advantage. With at least 2 years’ experience in Monitoring and Evaluation.

• Minimum 4 years and above experience in emergency response and recovery works in NGOs/Humanitarian Organizations.

• Hands-on experience in cash and voucher assistance (CVA) management within large-scale relief and recovery projects.

• Good understanding in livelihood project management and Emergency Medical Service and WASH and other public health sector.

• Experience in post-distribution monitoring (assessments and reporting).

Additional Skills

• Demonstrated experience in applying humanitarian protection, gender, accessibility standards and guidelines and in setting up and managing accountability systems, participatory planning processes.

• Strong leadership skills and proven experience in actively working and coordinating with external stakeholders (government, rural communities, other NGOs);

• Experience working with an NGO particularly with internationally funded projects will be an advantage;

• Strong understanding of the humanitarian situation in Ethiopia and key procedures to operate in such context such as the Sphere Standards, the core humanitarian standards, the good enough guide etc.

• Fluent in spoken and written English spoken English and Amharic Skill.

• Good skills in context scanning and strategic thinking.

• Exceptional coordination and inter-personal skills.

• Proficient in MS Office, MS Word, MS Excel, and MS PowerPoint, (Kobo skill and GIS is an asset)

• Ability to independently organize work and prioritize tasks.

• Self-motivated, honest, highly responsible, and punctual

• A good team player.

How To Apply

We invite candidates meeting the required qualifications to fill out online employment application form 

With the indicated link https://ee.ifrc.org/x/fqTf4qqW   before the closing date of this announcement on June 26, 2024.

Qualified women are strongly recommended to apply!