Accountant/ Cashier

REPORTS TO: Project Finance and Admin Officer

REPORTING TO POSTHOLDER: None

LOCATION: To project implementation woreda

DURATION & HOURS: One year with possibility of extension

FARM Africa, founded in 1985, is an international non-governmental organization working in Ethiopia since 1988. Farm Africa works to end hunger and bring prosperity to rural Africa. We believe Africa has the power to feed itself and are helping make this happen by establishing and spreading the best farming and forestry techniques so that poor farmers and herders have more food to feed their families and to sell. We help smallholders manage their natural resources sustainably so that they can withstand climate change challenges and shocks and ensure their families have enough food in the future as well as now. FARM Africa works in partnership with communities, government, local and international organizations, and the private sector to innovate, learn and share best practices for maximum impact of our projects.

The purpose of the accountant/cashier position is to provide financial management services through payments, record keeping and office support services, handles & manage petty cash of the project. In addition, she/he support the Project Finance and Admin Officer to administer, control, monitor, and periodically summarize the extent of financial operations and performance of the project. She/he provides effective and efficient support and advice to the immediate supervisor and project team as required.

• Prepare payments documents, attendance sheets and others on all payments the projects are making. Manage project petty cash including preparing of payment and preparation of monthly petty cash reconciliation
• Handles and manage projects petty cash in a generally accepted standard norm.
• Prepare monthly petty cash reports to submit to the designated supervisor
• Review all payments against the budget and established rules and regulations.
• Assist the supervisor to review/ analyse monthly budget monitoring report for timely comment and if any adjustment
• Manage the operations of the project compound including telephone, electricity and water, manage office transport
• Handle all materials purchased and stored in proper manner including fuel coupon and follow up for on time utilization of the materials with the respective staff.
• Conduct payment, purchase and collect project materials, deliver all materials purchased and stored to be used for intended purpose with a checking by Project Finance and Admin Officer and approved by PC/Team Leader.
• Assist line manager in verification of source documents for proper approval/authorization before they are filed and recorded;
• Assist in staff recruitment and disciplinary issues.
• Develop close working relationships with all staff
• Develop and implement a system to ensure efficient use and safety of the project equipment, including timely and appropriate maintenance and monitoring of costs
• These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. All work responsibilities are subject to having performance goals and/or targets established.
• Conduct payment for different purchases, community and partners staff trainings, project staff and any other payments checked by project finance and admin and approved by project coordinator/Team Leader
• Ensures that all unused official documents and vouchers of the organization are properly registered and are available in sufficient quantity. Maintains filing of financial documents and reports;
• Reports and follows up outstanding & unsettled payments and receipts.
• Maintain office records and reference files on various subjects for easy access and reference;
• Prepare a monthly petty cash report and submitting the line manager.
• Handle all incoming and outgoing correspondences, file in a chronological order
• Assist in ensuring that all procurement documents field in a good manner;
• Keeps projects plan document for procurement in a separate file for reference;
• Ensures that accuracy of procurement documents and integrity of the procurement process;
• Make sure to follow the procedures of the procurement Manual;

• These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. All work responsibilities are subject to having performance goals and/or targets established.