Senior Procurement officer

The Procurement Officer will be accountable to the Finance and Procurement directorate and the procurement Case Team leader and shall carry out the following activities:

• Participate in Procurement planning, Consolidation management, and monitoring of procurement activities of the Ethiopian Public Health Institute, by handling each phase of the procurement cycle as per the Procurement guidelines and instruction given from Finance and Procurement Directorate. 
• Preparation of bidding documents, Invitation To bidders, expression of interest(EoI) and request for proposals (RFP) as per /or that is consistent with Government Procurement bid documents (SBD) eGP System and follow up next procurement steps timely accomplishment after bidding document and RFP issuance.
• Participate in the collection of data and preparation of technical specifications (together with the EPHI beneficiaries) for the proper purchasing of services, equipment and goods needed for the Institute.
• Prepare Invitation To bidders, expression of interest national newspapers and websites, Electronic Government Procurement system.
• Have a good working knowledge of the eGP & IFMIS system & able to support End-users. 
• Follow up with contractor/Suppliers to receive their proposals or quotations.
• Handle procurement communications with the Public Procurement Agency & Supplier through the eGP system at all stages of the procurement process starting from planning to completion of each activity
• Record all procurement documents and information in eGP & IFMIS Systems at each stage of procurement process of each activity.
• Draft, publish and float invitation of bids for the procurement of goods and Request of expressions of interest (EOI) for consulting services 
• Participate in Need collection & preparation of the EPHI Annual Procurement Plan. Implementation time for each procurement method.
• Establish register of qualified consultants, including those replying to the request for EOI, for each activity to be carried out under the Institute.
• Participate in the assessment of consultants’ qualifications and establishment of shortlists in accordance to Government Procurement Regulation and Guidelines.
• Assist in the operations of bid opening for the procurement of goods and consultants and in the recording and drafting of the Minutes of bid opening. 
• Evaluate bids, technical and financial offers made for the procurement of goods and recruitment of consultants under the Institute.
• Prepare contracts for signature and receive Performance securities.
• Follow-up the timely receipt of goods and reports by suppliers and consultants in accordance to their respective contracts.
• Prepare & coordinate procurement correspondence with Stockholders and follow up in all Procurement cases.
• Receive bidders and consultant’s complaints.
• Follow-up on contract or orders placed with suppliers/contractors.
• Keep accurate records of procurement activities, including purchase register, deliveries and completion of works, 
• Helps to maintain complete documentation of procurement files for audit purposes; Ensure procurement folders in SharePoint are complete, well-structured, and up to date.
• Assists in maintaining procurement files both hard and soft in accordance with applicable policies and procedures to maintain an audit trail throughout the procurement process
• Ensure delivery dates and time is shared with the warehouse personnel well in advance before delivery of the goods.
• Assist to ensure payment of suppliers is made promptly and that the finance department receives all the necessary documentation.
• Carry out any other relevant duty that may be assigned by the Finance and Procurement Directorate.
• Develop and Maintain a Procurement Tracker follow-up system showing the status for all Procurements activities.
• Provides guidance and oversees the procurements handled by Junior Procurement officers.
• Provide assistance as required by other projects and government regular work

• MA/BA degree in Procurement management ,public ,Business administration with At least 10 years of working experience for first degree holders or 8 years for post graduate degree holders, preferably with experience in the areas of project financial management and government fund guidelines and procedures.

How To Apply

Interested applicants can register in Online through only ethiojobs.net send their CVs and relevant documents at the address given below within 10 days from the first appearance of the announcement

Remarks: Please attach copies of transcripts, academic degree or recommendation letters together with the application. If not attached the copies you may be not short listed.