Cashier / Accountant -East Wollega

About Swiss Church Aid (HEKS/EPER)

Swiss Church Aid (HEKS/EPER) is the aid organization of the Protestant Churches of Switzerland and has its headquarters in Zurich/Switzerland. Swiss Church Aid (HEKS/EPER) works towards a more humane and more equitable world, assisting people and communities to overcome economic, social or humanitarian disparities in order to gain autonomy and to live with dignity both in Switzerland and abroad. Therefore, Swiss Church Aid (HEKS/EPER) engage in development cooperation, humanitarian aid and church cooperation and works in more than 30 countries and runs around 200 projects world-wide. Swiss Church Aid (HEKS/EPER) is a member of the ACT Alliance. Swiss Church Aid (HEKS/EPER) is recruiting Cashier / Accountant for WASH humanitarian response Project in Gobu Sayo Woreda, East Wellega Zone, Oromia region.

Position: Cashier / Accountant

Duty Station: Gobu Sayo Woreda, East Wellega Zone, Oromia region.

Required No: 1

Duration of Employment: Fixed Term for 10 months

 Salary: As per the scale of the organization and benefit package

Standard function description:

·         Handle bookkeeping of the HEKS/EPER Project office

·         Process financial data on computer and, working mainly independently, provide end-of-month closing accounts and reports

·         Assist with cash flow management

·         Ensure that financial procedures and guidelines are duly followed

1. Finance

• Verify correctness of cost/expense documents and ensure that payment requests are supported by source documents and required authorizations are in place. S/he shall also be responsible to effect all payment requests on time.
• Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented and filed according to Swiss Church Aid (HEKS/EPER) procedures
• Verify correctness of cost/expense documents and ensure that payment requests are supported by source documents and required authorizations are in place. S/he shall also be responsible to effect all payment requests on time.
• Responsible for accurate and timely posting of all financial transactions and ensures the application of proper accounting controls and uniformity with financial regulations, rules, policies and procedures, donor terms and conditions and Government policies.
• Collect bank advices, bank statements, and other bank correspondences
• Comply with all TAX inspection requirements.
• Ensure preparation of documentation for the audit.
• Ensures all expenditures comply with requirements of the Swiss Church Aid (HEKS/EPER) Field Financial and Administration Guidelines (FFAG) and all local legal requirements and obligations (such as tax, social security, etc.).
• Assists and support program personnel in relation to handling financial aspects of program activities.
• Perform any other related task as may be assigned

 2. Procurement

 As required, provide procurement support to the Field Office.

• Ensures proper and up-to-date forms and procedures are used and followed.
• Has a full understanding of Swiss Church Aid (HEKS/EPER) procurement policies and formats.
• Supports procurement process in collecting Quotations, and proforma invoices from suppliers whenever delegated.
• Assist the Procurement process and opening of bids and quotations.
• Maintain proper procurement files (photocopy of all transaction documents).

3.   Administration and programme

 ·       Maintain an appropriate filing system for the project to accommodate all aspects of the HEKS/EPER work & communicate CO for updates

·       Support the field office coordinator in organizing training sessions and meetings.

·       Ensure the proper use and maintenance of equipment and office supplies, bringing any problems to the attention of the field office coordinator.

·       Support field office coordinator with on-site monitoring visits and inform on findings.

·       Assisting in HR and administrative issues collaborating with Field office and liaison with CO HR & Admin officer

The employee may be asked to perform duties and tasks not covered in this job description as well as to provide support in other areas when necessary

BA degree in Accounting and Finance

A minimum of Three years’ work experience in a similar field

Proven experience in finance

Experience in using accountancy software packages

Strong computer skills in MS Office programs

Knowledge of managing donor fund

Excellent verbal (written) & oral communication skills in English is required,

Understanding of local context and language

Good computer skills

Diligent and trustworthy person

Analytical skills

How To Apply

How to Apply

Interested and qualified candidates can apply by sending

• Application letter,
• An updated Curriculum Vitae (make sure to include contact details of three professional referees)
• Current and expected remuneration

Only short-listed applications will be contacted.

 Female candidates are highly encouraged to apply

 Deadline for application: June 17, 2024