Project Coordinator

About the Lutheran World Federation (LWF)

We are a global communion of churches in the Lutheran tradition, living and working together for a just, peaceful, and reconciled world. LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

Lutheran World Federation (LWF) in Ethiopia

LWF World Service Ethiopia is a registered foreign charity, which has been operating in Ethiopia since 1973 implementing various development and humanitarian projects in different parts of Ethiopia. LWF World Service Ethiopia works closely with the Ethiopian Evangelical Church Mekane Yesus (EECMY), the Ethiopian Government, UN organizations and other funding partners. Its thematic areas include the promotion of food security and sustainable livelihood, sustainable natural resources management, emergency preparedness, response and rehabilitation, and capacity building.

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and our field presence in hard-to-reach areas. Our work is people-centred and community-based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.

LWF Safeguarding Commitment

LWF World Service is committed to creating and maintaining a safe organization where people we come in contact with are protected from harm and abuse. Harm and abuse may include but are not limited to physical, psychological, and sexual violence and abuse, financial and material abuse, all forms of modern slavery, and all forms of maltreatment and exploitation.

Job Purpose

The Project Coordinator is responsible for coordinating the project's overall implementation as well as staff management. Managing day-to-day administration, planning, monitoring, and implementation of the project for which he is accountable.

Duties and Responsibilities of the Position Holder

• Coordinate and supervise overall administrative and operational activities of the project in targeted kebeles of Lasta District.
• Monitor and ensure that project activities are implemented as per the plan, within a time and allocated budget.
• Closely follow up on the performance of component officers of the project and take corrective measures on those who are below expectation.
• Facilitate and/or participate in the planning and assessment of new projects as may be necessary
• Facilitate and participate in training of project staff and beneficiaries as deemed necessary for the sustainability of the project.
• Build and facilitate teamwork among project staff.
• Conduct Management meetings every week and submit the minutes to the Senior Project Officer.
• Keep appropriate contact with concerned government offices at region, zone and district levels and service cooperatives, peasant associations, and local populations, as well as with other institutions and NGOs etc. and collaborate with them for the smooth implementation of the project.
• Ensure that the management of the project is functioning smoothly.
• Represent the organization and attend different local or regional meetings and forums.
• Attend regular virtual or in-person cluster meetings organized in the Amhara region.
• Prepare annual work plans and working budgets in collaboration with project component officers and submit them to the program focal person at the CO.
• Prepare weekly, quarterly, biannual and annual project performance and progress reports in collaboration with project component officers and submit them to the program focal person at the CO.
• Ensure effective use of vehicles, equipment and materials under the project use.
• Monitor project expenditure within the project area to ensure that it is within the assured budget.
• Check payment schedules for works carried out at the work sites, before approving payment(s).
• Submit or ensure the submission of monthly financial and narrative reports with supporting documents to the CO Program Officer and Finance Office.
• Maintain and ensure all LWF World Service Ethiopia adhere to the Staff code of conduct and HR manual.
• Perform any other duties as may be assigned to him/her by the Program Officer or his/her designate.
• Perform any other duties as assigned to him/her by the Program Coordinator or his designate
• Proactively participate in the recruitment process for all project staff.
• Proactively communicate and update the Human Resource Unit on any legal issues that arise during the project.
• Encourage employees to use their leave balances at the end of the fiscal year.
• Ensure that all project employees have fulfilled their objectives and performance evaluations.
• Ensuring that LWF's policies, rules, and regulations are followed.

Experience, Knowledge & Competencies

• Bachelor's or Masters Degree in Project Management, Environment, Climate Change, Natural Resource Management, Women's Economic Empowerment Rural Livelihoods or other relevant disciplines from a recognized university.
• Minimum of 6 years relevant experience for a Bachelor's degree and 4 years for a Masters Degree in climate change mitigation and adaptation or related development projects. Experience in leading a project in a complex context is highly advantageous.
• Good analytical and problem-solving skills, results orientated and highly resilient.
• Experience of at least 3 years preferably in an international NGO
• Knowledge and understanding of the institutional, legal and policy frameworks at the national and local levels that impact the status of women
• Experience in project cycle appraisal, management and monitoring.

Additional requirement

• Analytic and computer skills, including MS Office (Word, Excel, Outlook, PowerPoint, Access, and design packages;
• Experience with digital data gathering will be an added advantage and
• Ability to work independently with minimal supervision and in a team environment.
• Highly developed interpersonal, oral and written communication skills and presentation skills.
• An influential communicator, with excellent written and verbal skills in both English and Local languages;
• Good knowledge of English and local languages.