HR and Admin Executive - Krones

Company profile

KRONES – The global market leader in equipment manufacturing within the food and beverage industry- designs, develops, manufactures and installs complete bottling and packaging lines in the liquid food packaging environment, with its main customers being local and multinational players in the brewery, beverage, food, chemical, pharmaceutical and cosmetic industries. We are looking for candidates who want to make a difference and who wish to be part of our dynamic organization. 

Overview of the Job

The role supports both HR and Office administration functions. For HR, to support the day-to-day activities of the HR department in line with the Kenya Office. Effectively administer and maintain the Human Resources delivery into the business by utilizing the guidelines of the policies and procedures and ensure that this is implemented in accordance with the best practice and adheres to current legislation. For Office Administrative, ensure the office is running smoothly by providing timely administrative assistance and that all administration and controlling procedures are adhered to as well as followed up. This position reports to the Human Resource Officer. 

Task and Responsibilities

• Responsible for the day-to-day operations of the HR department. 
• Provide HR support and advice to employees and line managers, explaining policies and procedures in a timely and effective manner. 
• Support with the development and implementation of HR initiatives, employee engagement and welfare activities. 
• Assist in the development of HR policies and procedures. 
• Manage the recruitment process, this includes preparing job descriptions, selection conducting interviews, performing reference checks, and compiling employment contracts. 
• Create, implement, and conduct onboarding and departing process of the employees. Serve as a point of contact for new hires/ leavers with questions arising during the onboarding/ departing process. 
• Develop and implement appropriate employee learning and development needs that align with current and future performance standards and manage its delivery. Provision of regular and relevant HR reports, including headcount, employee surveys, leave reports, HR analytics. 
• Support with payroll processing, maintaining salary documentation, salary inputs. 
• Implement and follow-up on the Health and Safety actions as determined by the Health and Safety team. Be part of the health and safety team. 
• Maintain/update HR records and employee files (in the HR portal) in accordance with compliance laws, and policies. 
• Manage HR contracts and contractors’ contracts ensure contract are renewed/canceled appropriately. 
• Provide quick, efficient, and reliable services for all government related permits/ requirements such as employment permits, entry visas, medical examinations, miscellaneous jobs related to immigration, and business licenses/permits to the company. 
• Responsible for organizing, maintaining, and renewing different insurance policies – medical, Group life, travel etc. 
• Keep up to date with the latest HR trends and best practice. 
• To deal sensitively and appropriately with confidential information. 
• Schedule appointments and meetings for executives and upper-level staff and follow up on local and international travel arrangements. 
• Handle all company travel bookings and travels for all staff coming into Ethiopia and within the country travels. 
• Arrange hotel & dinner reservations for Krones visitors, including sales events and entertainment. 
• Schedule and coordinate all transport requirements for the office liaising with the drivers & taxi company. 
• Handle overall office administrative matters such as purchasing of office supplies, drop off office documents to various government offices and other key institutions in Ethiopia that needs to be exchanged in hard copies, alignment with Landlord and arrange for vehicle inspection and insurances and other related tasks. 
• Supervise cleaners, drivers, office security & coordinate monthly office cleaning. 
• Provide Ad hoc administrative support when requested by line manager.

Knowledge and Experience 

• Work experience with an international company is preferred. 
• Experience in working in a matrix organization. 
• People-oriented, adaptable, curious, with an agile mindset.

 Qualifications & Education 

• 5-7 years working experience in a similar position. 
• Diploma/Degree in Human Resource Management. 

Personal competencies

• Strong written and oral communication skills in English. 
• Highly motivated to analyse complex matter and provide solutions. 
• Ability to work in a high volume and intense working environment. 
• Ability to work as part of a team, exercise good judgment and maintain confidentiality. 
• Ability to interpret and problem solve general administrative and departmental policies and procedures. 
• Ability to use initiative and seek direction when appropriate. 
• Ability to work under pressure and prioritize competing demands. 
• Excellent interpersonal and communication skills. 
• Ability to deal with people at all levels with professionalism and tact and ability to cope and maintain calm under pressure.

Specific Job Skills 

• Good all-round knowledge of HR processes & Labour Laws.
• Proficient in MS Office skills (Word, Excel, PowerPoint).
• Multinational exposure.

How To Apply

Please send your updated resume to may@ethiojobs.net with the title “HR and Admin Executive” or apply directly through this post.