HR and Admin Officer

General Information

Humanity and Inclusion (formerly Handicap International) is an independent and impartial aid organization working in poverty and exclusion, conflict, and disaster. Working alongside persons with disabilities and other vulnerable groups, our actions and testimony are focused on responding to their essential needs and improving their living conditions. HI is a non-governmental, non-religious, non-political, and non-profit making organization.

The HR and Admin Officer is based in Mekelle and is working under the supervision of the HR Manager. The HR and Admin Officer implements sourcing, recruitment, mobility, and personnel administration activities in his/her geographical area following current legislation. S/he ensures that the mission’s Human Resources-related administrative procedures are consistent with HI's HR policies and frameworks and with local law and practices.

Missions/responsibilities (*)

Mission 1: Contribute to the quality of personnel administration for HI staff present in his/her geographical area

• Implements and monitors the action plans for HI’s financial strategy within his or her area of responsibility. 

• Rolls out personnel administration policies, processes, and tools in his/her geographical area.

• Organises staff briefings on administrative matters and local employment conditions

• Produces documents and applies regulatory procedures concerning personnel administration

• Is responsible for implementing HI’s social security policy fairly and in compliance with local legislation

• Ensures that personnel files are archived in compliance with HI’s rules

Mission 2: Is responsible for, or helps with, payroll management

• Is responsible for implementing the payroll process within his/her scope of responsibility in compliance with HI’s legal and social obligations, rules and policies

• With delegated authority from his/her HR (line) manager, represents HI with local administrative authorities (employment inspectorate, etc.).

Mission 3: Oversees staff movements in his/her geographical area.

• Ensures the obtaining, monitoring, and renewal of visas for international staff that can be carried out locally

• Is responsible for implementing and monitoring the R&R policy in his/her geographical area

Mission 4: Legal and social aspects: participates in monitoring compliance with the HR legal framework in his/her geographical area

• Monitors and informs his/her manager of the need to renew the legal documents ensuring the legal exercising of the Association's activities

• Ensures compliance with HI's legal obligations within his/her scope of responsibility: paying the appropriate social contribution rates, updating knowledge of social minima and legal obligations, etc., as well as ensuring compliance with the rules of accountability towards donors.

• Relays or organizes the dissemination of information to staff (mandatory notices).

• With delegated authority from his/her HR (line) manager, represents HI with any existing staff representative bodies.

• With delegated authority from his/her HR (line) manager, represents HI with local administrative authorities (employment inspectorate, tax authorities, etc.).

• Contributes to the management of ongoing disputes with third parties or employees in his/her geographical area

Mission 5: External sourcing 

• Contributes to the assessment of aspects of the local labor market (training courses provided in the country, available skills, employer attractiveness, etc.) 

· Implements sourcing processes in his/her geographical area (e.g. interventions in training centers, trade fairs, professional social networks, etc.)

 · Communicates current employer policies to in-house and external actors.

 Mission 6: Implements the recruitment process for national positions in his/her geographical area; supports the manager at every stage. 

· Assists managers on how to apply the recruitment and mobility processes and ensures the process' quality and compliance with HI policies, particularly in emergencies 

· Is responsible for the HR part of the recruitment process in compliance with HI’s policies 

· Establishes and coordinates a local pool of candidates and profiles, and updates it regularly, with particular regard to rare profiles, as well as a local “emergency HR” pool.

 · Helps to identify training needs, and to draft and monitor the training plan. 

Mission 7: Assists with the internal mobility of HI employees (mission to be included if the job has a mobility component) 

· Conducts follow-up interviews allowing an employee to express a request for personal development. 

· Ensures the smooth human and administrative integration of employees working in-house, draws the manager's attention to any skills development requirements, and monitors the implementation of appropriate development plans. 

Mission 8: Emergency preparedness and response 

Contributes to the program's emergency preparedness actions and, during an emergency response, adapts his/her working practices to help facilitate an effective humanitarian response by HI

Qualification: 

Bachelor's Degree in Human Resources Management, Management , Economics, or similar fields

Experience: 

Minimum 3 years of professional experience in human resources and administration in an INGO

Demonstrated commitment to high professional ethical standards and humanitarian values.

Computer literacy with demonstrated experience in the utilization of Microsoft Office – Word, Excel, and PowerPoint in particular.

How To Apply

Interested candidates are required to fill in the application form through this link:  

https://forms.office.com/e/6jxTf6pFgS?origin=lprLink on/before the application deadline. 

You will be contacted only if selected for a written exam/interview, Phone solicitations will not be accepted.

Only short-listed candidates will be contacted for an exam/interview. No phone calls, Please.

We’re committed to safeguarding and promoting child protection and expect all staff and volunteers to share this commitment. This position involves working with beneficiaries and is subject to strict safer recruitment checks. The successful candidate will be required to complete a police check and sign a self-declaration form to help us verify your suitability to work with children including checks with past employers.

Humanity & Inclusion is an equal opportunity employer and particularly welcomes women and persons with disability.