Logistics Manager

Employment Type: Definite Period

Salary: ETB 56,733

Job Purpose

The Logistics Manager reports directly to the Operations Coordinator and has responsibility to support and work with the country office logistics technical managers/officers as well as the Coordination Offices logistics teams and program managers/team leaders managing donation In Kind supplies coming from Donors/Partners.

To ensure the logistics functions comply with Concern’s policies and donor regulations, the role is also required to: - 

• Manage the head office fleet unit

• Procurement support to the coordination offices including review of supplies to ensure compliance. 

• Responsible for the management of our donations in kind reporting and commodity management, requiring frequent visits to our operational areas.

• Gap filling support to coordination offices as required

Main duties & Responsibilities:

Key areas of responsibilities:

• Ensure strict compliance at regional level to both Concern and donor policies in relation to logistics, commodity management and DIK reporting.

• Assume overall responsibility for donation in kind reporting for the Country programme.

• Maximize country transport and DIK management systems quality of work and smooth running of the day to day activities.

• Ensure that Concern’s fleet management is optimal and that resources are utilised in the most efficient way. 

• Capacitate and support for field logistics teams and provide on-job training as required. 

• Carry out induction trainings for staff as required.

• Carry out logistical assessments for establishment of new project offices and undergo smooth phase out activities upon project closing. 

• Ensure Concern worldwide transport and commodity distribution guideline and SOPs are always in place. 

• Assist the emergency coordinator in relation to any humanitarian response activities.

• Assume the responsibilities of the logistical functions of the operations coordinator when delegated during periods of absence.

Emergency response

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

• Participate and contribute as necessary towards Concern’s Emergency response as and when necessary
• Comply with Concern’s health, safety and security guidelines during emergencies

Gender Equity

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect
• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS): 

• actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E); 

• work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; 

• Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behavior is disseminated among programme participants and communities.

Safeguarding

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.

• Understands local safeguarding structures and arrangements.

• Practice in a manner that seeks to reduce the risk of abuse, harm or neglect.

• Identifies and refers to appropriate services any other associated persons including carrers, family members and children at risk.

• Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

Person specification:

• Master’s degree in supply chain management or other related fields 
• Minimum of 3 years INGO Experience in a similar capacity. 
• 6 years of relevant experience with the first degree.
• 4 years of relevant experience plus post graduate degree. 
• At least 3 years management experience. 

Skills Required 

• Proven management skills 
• Project management experience
• Proposal and report writing skills 
• Excellent representational skills 
• Fluent spoken and written English. 
• Excellent communication and interpersonal skills

What we offer

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
• 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave

How To Apply

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organizational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, 

Apply through Ethiojobs.net

Please note that no need to submit your supporting documents at this stage:   

Only short listed candidates will be contacted

Women and disable people are highly encouraged to apply!