Project Associate, Document Verification

SPECIAL VACANCY ANNOUNCEMENT

Open to Internal/External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the general supervision of the of the Immigration and Border Governance (IBG) Programme Officer, direct supervision of the National Officer (IBG) and directly reporting to the Project Associate, Document Verification Team Leader, the candidate will perform the following functions:

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy.

Background

Under the general supervision of the of the Immigration and Border Governance (IBG) Programme Officer, direct supervision of the National Officer (IBG) and directly reporting to the Project Associate, Document Verification Team Leader, the candidate will perform the following functions:

Responsibilities and Accountabilities

• Assist in the implementation and monitoring of project activities. 
• Retrieve, compile, summarize, and present information/data on specific project topics.
• Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.   
• Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
• Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor. 
• Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation. 
• Organize meetings, workshops and training sessions. 
• Respond to general information requests and inquiries; set up and maintain files/records.
• Perform other related duties as assigned.

Required Qualifications and Experience

EDUCATION

• Diploma with four years of relevant experience; or,
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.

EXPERIENCE

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 
• Experience in document verification techniques and processes is an asset.

SKILLS

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.

LANGUAGES

REQUIRED

Fluency in English is required (oral and written).

DESIRABLE

Working knowledge of local languages

COMPETENCIES

The incumbent is expected to demonstrate the following values and competencies:

VALUES - All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

 

CORE COMPETENCIES - Behavioral indicators – Level 1

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

 

Other

Any offer made to the candidate about this vacancy notice is subject to funding confirmation. 

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable. Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and a work permit, as applicable.

How To Apply

For external applicants to be considered, applicants are required to apply via ethiojobs.net indicating the vacancy number and position title as mentioned in the vacancy announcement he/she applied for. Internal candidates are required to indicate the vacancy number and position title as mentioned in the vacancy announcement in the email Subject line.  Any application without this information in the subject line will be excluded from the applications and attach the following: 

• Motivation/Application letter 
  • CV (written in English) with three professional referees and their contacts (both email and telephone)
  • Copies of Academic Certificates from Accredited Universities 

Only shortlisted candidates will be contacted.

The appointment is subject to funding confirmation.

We strongly encourage qualified female applicants to apply!

Posting Period:

From 26 June 2024 – 10 July 2024