Logistics Officer

• Coordinate local procurement activities.
• Review purchase requests for completeness and approvals, and supports requestor in providing appropriate input on quality, delivery expectations, detailed specifications, policy, and procedures.
• Prepare request for quotation and bid announcements to be sent to suppliers.
• Analyze quotations/bids and prepare analysis / summaries.
• Maintain a database with product and supplier information.
• Negotiate with suppliers within limits of authority.
• Prepare Purchase Orders.
• Follow up with suppliers to ensure prompt delivery.
• Responsible for complying with IOCC Logistics Guidelines on management and security of warehouse and stored commodities, including the maintenance, security, inspection, proper storage, Inventory, and accounting of goods.
• Responsible for non-expendable supplies utilized in the Program Office including inventory, needs, monthly ordering, monitoring of appropriate use, etc.
• Plan and project appropriate warehousing space for commodities.
• Manage the daily, weekly, and monthly fleet/ vehicle allocation by department.
• Examine reports for accuracy on each vehicle and piece of equipment repaired; writes reports on vehicle utilization, fuel consumption, and log sheet report for the total kilometers traveled and the fuel used on monthly bases on vehicles, generators, and equipment.
• The Logistics Officer could also be responsible for other assigned task outside his/her normal area of responsibility.

Knowledge, Skills and Abilities (KSA):

• Good written and spoken communication skills in the local language. Extremely flexible, able to work independently, and can cope with stressful situations. Good organizational and interpersonal skills. Ability and willingness to work in remote and potentially insecure environments.

Competencies:

• Ability to work in a team; sensitivity to cultural conditions and practices; tenacity in observing procedures, regulations, and other requirements in implementing and maintaining IOCC programs; and make appropriate recommendations. Good computer skills (Word and Excel).

Education:

• BA Degree in Logistics, Procurement, Management, or related field with 1-2 years of experience in humanitarian logistics within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, etc.) fleet management and asset management, and distribution support.

• At least two years experience in the field, out of which one year NGO experience in the field; and experience in emergency nutrition and health implementation; and experience in similar area is asset.