Admin Assistant/Store management

Organization Background: JSI is a US-based public health nonprofit organization committed to delivering high-quality technical and managerial assistance programs worldwide. With over 25 years of experience in Ethiopia, JSI has implemented over 60 projects, focusing on improving health outcomes, quality, and equity in access to reproductive, maternal, newborn, child, and adolescent health (RMNCAH) services. JSI has actively contributed to various areas, including primary health care, community health programs, digital health, health information systems (HIS), supply chain management, public health emergency responses, and social and behavior change.

Activity Overview: 

The USAID Quality Healthcare Activity (QHA) aims to enhance health outcomes by improving the readiness of health facilities to deliver quality RMNCAH services, enhancing management and accountability for quality service delivery, and restoring services in conflict-affected areas. QHA's strategies will assist the government of Ethiopia in building responsive, resilient, and sustainable public and private health care systems. The five-year project, funded by USAID, will be implemented by JSI in collaboration with the Institute for Healthcare Improvement (IHI), MSI Reproductive Choices (MSI), Project HOPE, and the Network of Ethiopian Women's Associations (NEWA) (May 01, 2023 - April 30, 2028).

Job Summary 

The position holder will be responsible for managing the store management

Asset management

• Assist in coordinating the maintenance of office equipment and furniture at cluster level. 

• Responsible for consistent tagging of JSI assets immediately after procurement

• Conduct bi-annual physical asset verification.

• Whenever there are missing, damaged, broken or spoiled items, reports immediately to the Supervisor, and writes the condition on the relevant goods receiving note;

• Ensure office machines are properly maintained and in operating condition

• Assist the region to update inventories in the office 

Store management 

• Responsible for ensuring that monthly physical stock counts are done as scheduled to prevent stock discrepancy as well as monitoring expiring dates of in stock supplies

• In charge of receiving the procured supplies, with waybills, monitoring stock levels of the cluster’s stationery, and office supplies and consumables

• Will maintain Bin cards and reconcile with stock records and inventory.

• Undertakes appropriate inspection, counting, weighing of materials, supplies, commodities, etc. received through purchase or donation;

• Receives goods against official Goods Receiving Note (GRN);

• Checks goods against purchase orders, supplier’s invoices and/or packing lists, and ensures that the goods are in good condition before receiving them; 

• Keeps under his/her custody all materials, supplies, spare parts, commodities, fixed assets, etc. of the organization;

• Issues materials, supplies, commodities, etc. to requisitioning departments/units upon receipt of duly signed store material requisition;

• Dispatches all items/commodities against approved official Store Issue Voucher.

• Designs appropriate storage arrangements in the stores for efficient utilization of the available space, and to allow easy movement of people in the store;    

• Gives identification labels to shelves or racks. Sorts out all goods received by types and according to their classifications, and stores them, allocating available space of the store economically and diligently, reduces holding goods and minimizes material damages;

• Ensures the security of materials in the store against damage, theft, deterioration, pilferage, hazards, such as dirt, fire, rain water, etc. and makes sure that necessary protective equipment and chemicals are provided for and the store is kept neat and clean;

• BA Degree in Social Science preferably business administration, management, accouetning or related fields. 

• Minimum of five years of experience in related fields and experience in NGO work will be an advantage.

• Must have strong writing and communication skills both the regional working language and English. 

• Must have previous experience store and logistics management 

• Skills and experience in computer applications and utilization of Microsoft Office (Word, Excel and PowerPoint) is mandatory.

• Must have a working knowledge of modern office equipment and should be able to work with minimum supervision and have strong interpersonal skills and skills to promote teamworwark.

• Must demonstrate strong interest and commitment to family planning and maternal and child health services and the eradication of harmful traditional practices.

• Must have demonstrable personal integrity and honesty and must have pleasant personality

How To Apply

Interested applicants who met the minimum requirements should send and apply at WWW. Ethiojobs.net. please submit your application letter with your CV in English detailing your experience and skills that are relevant to the post.

Please do not attach copies of your transcripts, academic degrees or recommendation letters with the application. You will provide them upon request.

JSI/WEI is a child-safe organization, and the safety and well-being of children is a priority of our organization. We have robust recruitment procedures to ensure that all staff are suited to work with the children served by our programs.

JSI/WEI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D