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Employment Type: Definite period
Location: Addis Ababa
Salary : ETB 29,466.00
Job Purpose:
Handles all recruitment processes and staff contract management in collaboration with respective position managers and the recruitment team. To ensure that Concern’s personnel policies and procedures are implemented consistently throughout each programme in order for Concern to achieve its objectives; ensure consistent, transparent, fair and equal employment opportunity for all. To interpret HR policies and manuals to ensure common understanding.
Main duties & Responsibilities:
Human Resources Management
Recruitment:
Assist line managers to draw up relevant job descriptions and person specifications as stated in the position classification;
Directly involve and support the HR team during recruitment and selection whenever necessary;
Lead and participating in short listing, testing and interview of positions whenever necessary;
Ensure new employees are familiar with all Concern employment procedures and the contents of the HR manual and ensure updated versions of the handbook are circulated to all staff on bi-annual basis;
Provide briefing on PDR for new staff members and assist existing staff in completing their PDR;
Organizing induction programs for new staff joining Concern in consultation with concerned departments and ensuring that all departments/units have provided the induction;
Staff Contract Management:
Make sure that the new staff has signed on Code of Conduct and associated policies including completing personal history form;
Ensure that job description is signed by the new staff and line manager;
Maintain and update all official personnel files and records on a regular basis;
Renew staff employment contracts accordingly and follow up staff contracts that are on probation and temporary basis;
Ensure new employees are familiar with all Concern employment procedures and the contents of the HR manual and ensure updated versions of the handbook are circulated to all staff.
Training & Development
Assist the Senior Training and Development Officer for local and overseas staff trainings, where necessary;
Support the senior Training and Development officer in monitoring and reviewing the progress of trainees through questionnaires and discussions with managers
Assist the Senior T&D officer on implementing the internship program of the organization
Managing Staff Complaint:
Reporting:
In consultation with the Senior HR Officer – Recruitment, provide timely update to relevant departments particularly finance of any staff changes such as employment, promotion, resignation, transfer etc;
Provide timely update on the recruitment status and circulate the information to the relevant departments.
Others:
Collaborate with Benefit and Safeguarding team to ensure that staff are registered and covered by pension fund as per government pension law.
Ensure that all new staffs have filled ID forms and make sure every staff has the organisation’s ID card.
Provide support and advice to field office HR Officers for any HR related issues;
Keep always information of HR department confidential
Create CV pool system that can be used for emergency recruitment and update it regularly;
Make sure that data of staff family/dependents proper utilization of the medical scheme in coordination with B&S team;
Emergency response
Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.
Accountability
In line with Concern’s commitments under the Core Humanitarian Standard (CHS):
actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
Establish/strengthen the implementation of complaint response mechanism (CRM) at community level and ensure its functionality by closely working with the project team.
work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
Safeguarding
Gender Equality
What we offer
A competitive salary and benefit package
Excellent medical benefits (100% cover including dependents)
20 days annual leave
26 weeks (paid) maternity leave, 18weeks(unpaid) parental leave
Skills Required
How To Apply
Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents at this stage:
Apply through https://forms.gle/38xzyFkyuVpQas8i6
Only short listed candidates will be contacted
Safeguarding at Concern: Code of Conduct and its Associated Policies
Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.
Women and people with disability are highly encouraged to apply
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