Project Officer

Internal/External

Vacancy Advertisement    

IR/INT/EXT/VN/030.24
July 5, 2024 

Post Title:      Project Officer
Location:        Oromia Regional State, West Hararge, Doba 
Supervisor:   Project Manager
Salary:              As per the organization Scale
Position:         One
Duration:       One year with possible extension 

Introduction

Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities - regardless of race, religion or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Ewa, Awra, Yallow, Gulina and Tiru; Oromia regional State, West Harergeye, Chiro and Meayso Woredas, Borena zone, Yabello, Dubluk, Dire and Elwayu woredas  and an additional operational office in Addis Ababa. For more information please visit our website: http://www.islamic-relief.org/work-with-us

Job Summary: 

The Project Officer will be accountable to Project Manager and is responsible in planning, management and monitoring of construction works. The program focuses mainly on maintaining and ensuring construction of health facilities and other related works where IR is mandated to implement projects.

The principal role of the Project Officer is to do assessment/planning, designing, construction /rehabilitation of health facility structures, plan and monitor the construction or rehabilitation of health facilities and other capacity building of staff and partners and the day-to-day operation of the project constructions. Furthermore, the Project Officer will Assist Senior WASH Officer in maintaining effective operational processes related to procurement of construction materials. The position also requires ensuring WASH integration with education and protection sectors and responsible for planning, implementation and monitoring and evaluation of WASH, education and protection sector construction component at health facilities.  This position technically reports to Senior WASH Officer and organize and send formal and informal report to project manager.  

MAJOR/KEY RESPONSIBILITIES AND TASKS: Specific responsibilities include, but are not limited to the following:

In collaboration with other team members, the Project Officer undertakes detail need assessments.

• Identify areas where there are needs of construction of health facilities in Doba district and/or health facilities that needs additional construction of blocks or rehabilitation. 

• Prepare design & details of BOQ, budget estimates throughout the intervention area and forward to the supervisor for review.

• Prepares detail health facility physical construction & financial implementation plan. 

• Plan and monitor labor required for implementation of project response interventions and ensure the proper implementation as per set norms and standards.

• Monitoring and follow up of the progress of projects under construction, workmanship, and quality of materials for the contracted construction projects as per the contractual agreement.

• Prepare detail specification of materials and their costs of construction to initiate procurement of items and ensure the procurement of quality materials as per the specification.

• Follow up of the projects under contract in order to meet the due dates, prepare payment certificates and effect payments as per the contractual agreement. 

• Works closely with, Zone /Woreda health offices and health center directors towards efficient and effective implementation of the project.

• Works in collaboration with IR WASH  team, health & Nutrition team  and protection team to ensure the construction site and implement as per the client need and safely access

• Produces activity progress reports as per the preset reporting schedule and submit to the supervisor and Senior WASH Officer 

• Prepare brief project related weekly, monthly plan, updates and submit to the supervisor timely.

• Takes additional works as assigned by supervisor.

Job Requirement

Formal Education/Qualification and Work Experience 

• BSc Degree in civil engineering and other related field of studies from a recognized University with at least 4 years of experience in relevant areas

Skills and Competences 

• Demonstrated practical experience in construction/rehabilitation works  
• Experience on managing the construction and maintenance of health facilities  
• Demonstrated experience in managing labor and material at construction site.
• Knowledge of Project Cycle management is an asset.
• Experience of engineering software’s like AutoCAD and basic computer skill has value.
• Flexible and committed to work under pressure.
• Having a demonstrated experience to work with government partners and structures is essential.
• Demonstrated experience in implementing and supervising construction works 
• Proficiency in written and spoken English, Amharic, and Afaan Oromo is mandatory.

Safeguarding and Equal Opportunity

Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions.  Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.

Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity. 

Islamic Relief has a zero tolerance towards all forms of violence, sexual exploitation, abuse and harassment.

IRE highly encourage female applicants to apply for this position. Our organization is committed to promoting gender equality and diversity in the workplace. IRE believe in creating an inclusive working environment where all individuals, regardless of their gender, have equal opportunities for professional growth and development.

IRE value the contributions and unique perspectives that women and persons with disability bring to our organization and are committed to providing a supportive, working environment. IRE believe that by promoting gender equality, we can enhance the effectiveness and sustainability of our programs.

If you are a qualified female candidate with a passion to join our team, we encourage you to submit your application. IRE look forward to considering your candidacy and working together to make a difference in the lives of those in need.

How To Apply

How to Apply:

Application Procedures

• Interested candidates are required to submit a complete Job application form stated with the duty station that you are applying for with all required supporting documents (updated CV, copy of credentials and testimonials) through eth.recruitment2@islamic-relief.org.et

• You can access the Job Application Form with this link: http://www.islamic-relief.org.et/wp-content/uploads/2019/03/Employment-Application-form-1.docx. Failure to follow the instructions will invalidate your application.

• Closing date for the application is July 19, 2024.

• Due to the high volume of application, we regret that we will be able to contact only the shortlisted candidates.

Disclaimers: The Islamic relief does not charge a fee at any stage of the recruitment process, including the application, interview, offer and contract stages.