Administrative Assistant (Intern) Position

About HRNS  

Hanns R. Neumann Stiftung (HRNS) is a German-based global nonprofit organization, registered in Ethiopia with the Authority for Civil Society Organizations, and has been operating in Ethiopia since 2015. The organization's objectives include improving livelihoods in rural environments, supporting youth, and protecting nature and the environment. 

 Duties and Responsibilities:  

HR Support 

• Assist with day-to-day operations of the HR functions and duties 
• Compiling and updating employee records (hard and soft copies) 
• Ensure that the employee receives and sign contractual documents 
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.) 
• Coordinate communication with candidates and schedule interviews 
• Maintain proper records of employee attendance and leaves 
• Maintain the integrity and confidentiality of human resource files and records 
• Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately 
• Issuing ID card for all employee

Administrative Support 

• Update contact lists of clients and staffs 
• Maintain client correspondence files 
• Procure office supplies, ensuring timely delivery and effective use 
• Manage administrative tasks, including filing, typing, copying, binding, and scanning 
• Assist in all the scanning and printing that are required 

Travel and Logistics 

• Make travel arrangements, booking flights, car and hotel reservation 
• Arrange for staff and visitors’ accommodation 
• Liaise with Logistics department on the arrangement of transportation

Office Management 

• Welcome and assist visitors to the office, providing information and support as needed 
• Organize staffs and clients meeting and reserve conference room 
• Supervise and support guards, cleaning services, and office messengers 
• Ensure the office is fully stocked with appropriate stationery and other supplies

Documentation 

• File Administrative documents according to procedures 
• Keep best recording and filling of incoming and outgoing letters to and from HRNS 
• Update leaves follow up table for Ethiopia staff 
• Ensure the original signed contract document is filed as a hard and soft copy 

Duty station  

• The duty station will be the HRNS ET office in Addis Ababa, Ethiopia. 

Reporting  

• The Administrative Assistant Position will report to HR & Admin Manager. 

Minimum requirements 

• BA degree in Human Resource management, management, Accounting, 
• Business Administration and other related fields. 
• 0- 2 years relevant work experience for first degree. 

Skills required: 

• Basic computer knowledge (word excel and outlook). 
• Basic English in both spoken and written. 
• Good communication and interpersonal skills. 
• Ability to work under pressure. 

How To Apply

Interested applicants can submit their CV via email to the following email address ethiopia@hrnstiftung.org

 within 5 working consecutive days from the first day of this announcement. 

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