Accountant

Description 

Project HOPE is an international NGO established for more than 65 years with 500+ engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. 

Code of Conduct 

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together, we can reinforce a culture of respect, integrity, accountability, and transparency. 

POSITION TITLE:                            Accountant (#2)

REPORTS TO:                                 Finance Office (FO)

DUTY STATION:                             Addis Ababa                                                               

PROGRAM:                    USAID- Empowered Communities Activity (ECA) and Others 

MINIMUM HOURS OF WORK:  40 Hours per Week 

Activity Overview

Empowered Communities Activity is a four-year USAID funded activity implemented by Project HOPE led consortium that includes JSI, and seven (7) local implementing partners (LIPs) The activity covers five (5) geographic regions of Ethiopia; namely, Oromia, Amhara, Afar, South Ethiopia and central Ethiopia. The goal of this activity is to strengthen community systems and platforms to improve health and nutrition outcomes. It aims to improving community level health literacy and engagement, capacity strengthening of non-state actors (NSAs) and accountability systems as well as increasing service delivery through NSA managed health facilities. 

The Project HOPE led consortium strives to achieve a higher level of engagement by the community whereby members influence and take ownership in the decision-making processes that can improve their own health status. This relies on a multifaceted approach that addresses barriers targeting Gender equity and social inclusion at various levels. 

JOB SUMMARY 

The Accountant is mainly responsible for voucher preparation and maintaining proper accounting files & records, and tax declaration. S/he prepares check or wire transfer for all approved vouchers. Make field cash disbursement during workshop and trainings.   

The Accountant works under direct supervision of Finance Office (FO). S/he will closely work with Finance, HR, Logistics, and Operation team of Project HOPE Ethiopia.   

SPECIFIC RESPONSIBILITIES 

1. Preparing Vouchers   

• First point of contact to receive finance documents – request for payments, bank deposit slips, settlement documents, etc.
• Prepare and issue “document hand over receipts” to staffs who bring their documents for settlement.
• Organize documents submitted to the finance department and get them ready for further processing.
• Make preliminary review of documents requesting payments and settlement for completeness, accuracy and compliance with sound Accounting Practices, Project HOPE’s policy, USAID Rules and Regulations, and Ethiopian Tax Laws. 
• Prepare Bank Payment Vouchers (BPV) for all request. Submit for series of reviews by Accountant, FO and FM and approval by COP/CD or delegate.

2. Financial Data Entry and Reconciliation

• Post all financial transactions from (CRV, BPV and JV) into QuickBooks on daily basis. 
• Ensure all transactions are posted to the right project code, expenditure type, and activity code. 
• Ensure all posted transactions has proper reference (CRV, BPV and JV) and item description (Name/Purpose/Location/Dates) with maximum 30 charter. 
• Ensure QuickBooks data reconciles with accounting records and reports 
• Produce Monthly Reconciled Aging Analysis Report (A/R and A/P)

3. Accounting Files/Records Keeping (HC & SC)

• Maintain complete and up-to-date physical files and electronic files for accounting records ready for audit at all times. 
• Follow up the regular scanning of accounting files and upload on project HOPE share file of Head office
• Put PAID stamp for all paid vouchers with reference number 
• Monitor the movement and return of accounting files with employees 
• Maintain TAX Files:(WTH, VAT and Income Tax)
• Maintain Vouchers: (Payment Voucher, & Journal Voucher) 
• Maintain Bank File: (Bank account opening, closing letters, Bank Statement, Bank reconciliation, Bank Signatory list) 
• Keep proper and safe documentation of accounting files, in a secured place with limited access from other staff not working directly in the Accounting team 
• Keeping used and unused printed vouchers in a safe custody and control usage by maintaining a register
• Contact bank to get incoming and outgoing letters, bank debit and credit advice, and check book. Etc.

4. Tax Declaration and Settlement 

• Ensure withhold tax deduction as per ERCA law. Issue original receipt   to the vendor and attach 2nd copy with payment voucher. 
• Follow up and supervise prompt settlement of tax with logistics unit. 
• Prepare withhold tax and Income Tax declaration form. Submit to FO for review and approval by FM. 
• Ensure settlement to Tax Authority within the schedule.   
• Prepare monthly VAT Claim to USAID. Copy and put stamp on all copies. Attach 1 original and 1 copy VAT invoice along with the claim form. Submit for review FO & approval by FM. 
• Maintain electronic files for all tax declaration and settlement. Identify discrepancy and ensure monthly reconciliation with QuickBooks account balance. 
• Maintain hardcopy files for all tax declaration and settlement (WHT, VAT, Income Tax, and Pension)
• Liaison with USAID VAT officer on VAT reimbursement.   
• Perform any other duties as assigned by supervisor which are in line with the general concept of this position. 

MINIMUM EDUCATION AND EXPERIENCE REQUIRED: 

• Bachelor’s Degree in Accounting or Finance related fields from recognized University.
• 5+ years in the area of Accounting & Finance. 
• 2+ years’ experience as disbursement accountant & strong knowledge of local tax rule
• Proven Experience of using QuickBooks, Advanced Excel, Pivot Table, Data base.   
• Previous working experience with USAID Projects and INGO’s desired
• Fluent in English and Amharic languages is a plus
• Good personal organizational skills
• Ability to work within a multicultural setting

How To Apply

Interested applicants can send their CV and cover letter through ethiojobs ONLY on or before July 20, 2024, by 5:00 PM.

Qualified female applicants are highly encouraged to apply.

Due to the large number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE.