Procurement Officer - Non-Production Items (NPI)

Job Summary

The Procurement Officer- Non Production Items (NPI) is responsible to plan, organize, direct, coordinate, and control the procurement and delivery of local miscellaneous items and services required for the use of the group Companies for the achievements of company objective, responsible for sourcing, evaluation, contracting as per the procurement methods agreed in the procurement policy; Prepare procurement budget and cash planning by aligning with the Respective Category Manager; Avail and fulfill necessary resources and budget requirements for the execution of plans.

DUTIES AND RESPONSIBILITIES

1.     Ensure availability of  required services and items for the proper running of the companies

·       Execute sourcing strategy, collect offer, prepare analysis and ordering as per the sourcing plan for each item category

·       Draft contracting as per the Procurement Policy or direction of the supervisor

·       Procures materials/services at the right price, right quality and right place

·       Coordinates  and track on time delivery  of Miscellaneous  materials/services until arrival at all sites or users.

·       Track and follow-up receipt of GRN for every delivered material; and confirms delivery of procured services along with respective user.

2.     Supplier Sourcing

·       Source right suppliers for miscellaneous items

·       Perform Market Analysis

·       Assist in negotiating with the suppliers

·       Records all relevant supplier information in a Supplier Master data

3.     Evaluation, Selection and Development  

·       Perform all the tendering as per the procurement in the policy or as per the direction of his/her supervisor

·       Perform Evaluation and Analysis of Suppliers

·       Ensure proper documentation of the supplier evaluation, selection, ordering and other documents as needed

4.     Procurement of Items and Planning

·       Assist in implementation and execution of planning together with respective category manager

·       Creates a competitive environment through agreed procurement method, tendering and structured negotiations

·       Executes the purchasing procedure ensuring transparency in all the business deals

·       Ensure having all the proper documentation for whole purchasing transactions

·       Increase sourcing from potentials suppliers

5.     Ordering and Delivery

·       Prepare Purchase order using the company NAV system

·       Ensure and stick to the delivery of all procured items as per the lead time agreed

·       Cooperates with Finance to ensure timely payment of goods and services delivered

·        Track and follow-up receipt of GRN for every delivered material; and confirms delivery of procured services along with respective user.

6.     Contracting & Contract Management

·       Prepare Contract Request form and get endorsement of concerned

·       Draft contracts in line with SAMNU Standards and in cooperation with contracts Manager and Supervisors

·       Ensure proper administration and archiving of supplier contracts and monitors expiry/renewal dates

·       Follows contract compliance, and inform supervisor for any breaches

7.     Maintain and Review purchase data and prepare timely reports

·       Develop reports  regular weekly, biweekly, monthly, quarterly and annual reports

·       Prepare other reports as demanded by his/her supervisor

·       Follow up the correct data entry in the report

·       Manipulate and make various analysis for reporting

·       Maintain the confidentiality of purchase data as needed

8.     Suppliers Performance Management

·       Assist in SPM for the contracted suppliers

·       Maintain record of Supplier Evaluation reports.

9.     Risk Assessments

·       Evaluates risks of doing business with relevant suppliers

·       Obtains insight into the financial health of suppliers

·       Assures suppliers work according to SAMANU Standards

·       Performs due diligence for new vendors before requesting for supplier onboarding

·       Prepare and fill Supplier onboarding requests and gets the approval of the supervisor

10. Ambition Encourages taking on new initiatives

·       Show patience, tenacity, and determination to achieve goals

·       Undertake long-term commitments to new projects

·       Cope with stress and ambiguity, especially in times of uncertainty

11. Team Work

·       Openly praises other members of the team when they have done something well and gives credit for good team work identifies and works to the strengths of team members

·       Identifies what motivates different individuals and uses this knowledge to improve performance

·       Empowers other members of the team, making them feel strong and important

·       Encourages colleagues after a set back

·       Assist team mates, when complete individual tasks and avoids sitting idle

·       Perform other activities as assigned by supervisors

12.  Authority

·       Manage and maintain procurement related data to  ERP / NAV systems: be accountable for the right maintenance of master data

·       Visit Suppliers plants and distribution centers to examine and learn about products, services, and prices

·       Analyze price proposals, financial reports, and other information to determine reasonable prices & quality.

·       Meet with staff and suppliers to discuss defective or unacceptable goods or services and determine corrective action

·       Maintain and review records of items bought, costs, deliveries, product performance, and inventories

·       Track and report key functional metrics to reduce expenses and improve effectiveness

·       Collaborate with technical persons to ensure the clarity of the specifications and expectations of the company.

COMPETENCIES: -

·       Critical thinking, commitment to productivity

·       Strong Microsoft office skills ( MS Excel, Word, PowerPoint and Outlook)

·       Strong learning culture and positive attitude

·       Excellent coordination, communication and interpersonal skills

·       Ability to plan with good organizational skills, including prioritization and ability to work under pressure.

·       Very Good English communication & Writing Skill

QUALIFICATIONS REQUIRED

·       B.A or MA Degree in logistics and supply chain Management, Procurement, management, business management or related business fields

Experience:

•        Minimum 2 years’ direct experience in similar position

Application instruction

Please title your application with subject line: -"Procurement Officer - Non-Production Items (NPI)"

Candidates meeting the above-required qualifications are invited to send their CV through    careers@samanu.com 

Only those applicants who meet the above criteria will be contacted for an interview.

Application deadline: July 26 2024