Executive Secretary

Main duties and responsibilities

Under the general direction and supervision of the Chief Executive Officer, maintain the diary and arrange board of directors and Chief Executive Officers appointments as necessary. Type and print reports, memos, minutes, letters etc. and routine correspondence from dictation or written sources. Screen and respond to all incoming telephone calls and take action as appropriate. Receive incoming letters and submit to the board of directors and Chief Executive Officer; distribute letters/any other material to concerned bodies as directed by the board of directors and Chief Executive Officer.

Specific duties & responsibilities

- Perform daily secretarial & office administrative matters.

- Maintain the diary and arrange board of directors and Chief Executive Officers appointments as necessary.

- Type and print reports, memos, minutes, letters etc. and routine correspondence from dictation or written sources.

- Screen and respond to all incoming telephone calls and take action as appropriate.

- Receive incoming letters and submit to the board of directors and Chief Executive Officer; distribute letters/any other material to concerned bodies as directed by the board of directors and Chief Executive Officer.

- Draft routine correspondence for approval and signature by the board of directors and Chief Executive Officer.

- File all documents and maintain the office filing system and all personnel records.

- Follow up of the implementation of the routine decisions made by the board of directors and Chief Executive Officer.

- Organize & make arrangements for weekly, monthly and other periodic meetings in the board of directors and Chief Executive Officer office

- Operate standard office equipment such as Computers, photocopiers, Faxs, etc.

- Oversee the maintenance of secretarial standards throughout the company and contribute to the training of other secretaries.

- Maintain and use stationary materials economically.

- Perform other related duties as assigned.

Qualification Requirement

Education

BA/ in Secretarial Science and Office Management

Work Experience

6 Years Related Experience

Special skill/Training