Norwegian Church Aid-Finance and Admin Officer

Norwegian Church Aid (NCA) is an international non-profit organization mandated to work with people around the world to eradicate poverty and injustice. Guided by its vision of ‘Together for a Just World’, NCA provides humanitarian assistance and supports long-term development. NCA is affiliated with the World Council of Churches and is a member of the ACT Alliance with a presence in 31 countries worldwide. 

In Ethiopia, NCA has been operating since 1974, marking 50 years of service in the country this year. NCA’s programmes are implemented together with local faith-based partners. NCA is a member of various civil society networks, coordination mechanisms, and clusters in Ethiopia. In its current strategic period (2020-2024), NCA Ethiopia implements programmes focused on Climate Resilient Water, Sanitation, and Hygiene (WASH); Faith-Based Climate Action; Peacebuilding; Gender-Based Violence/Sexual/ Reproductive Health; and Humanitarian Emergency Response.

NCA is a member of the ACT Alliance, a coalition of organizations working together in over 140 countries to create positive and sustainable change in people’s lives.

NCA Ethiopia would like to invite interested and qualified applicants for the following re-advertised position.

Title:                            Finance and Admin Officer 

Reporting to:             Project Coordinator (functionally report to the Head of Accounts & Finance at the CO)

Required Number:     One 

Duty Station:              Zata woreda

Length of Contract:   9 months 

Basic Salary:               ETB 46,500

Job Summary:

The Emergency Finance & Admin Officer is a new position to ensure NCA policies, procedures, and guidelines about finance, HR, and transport activities are in place while implementing the emergency response in a contested area of Zata woreda. He/she will assist the Project Coordinator in managing the financial and budget-related activities, ensure HR policies are met and keep proper staff-related data and documentation, and oversee the administrative tasks in the Zata project office. 

The position requires a highly trusted and loyal individual with strong personal integrity and commitment to keeping all the resources responsibly. Prior experience in the INGOs platform and emergency sites is a plus. The person to be employed needs to accept the Code of Conduct of ACT Alliance.

Key areas of responsibility:

• Assisting in the preparation of budgets for the project office and being a key point of contact for financial and accounting matters in the project office.

• Assist in budget preparation and management activities.

• Conduct periodic financial analyses to identify and resolve issues, gaps, or variances.

• Manage cash controls as well as keep financial records up to date.

• Ensure all expenses are within the assigned project budget.

• Oversee the preparation of all financial statements.

• Ensure that financial transactions are properly updated and recorded.

• Identify and resolve invoicing issues, accounting discrepancies, and other financial-related issues.

• Ensuring all project expenditures are in line with the approved budget, donor Guidelines, NCA financial and procurement policies, and procedures,

• Monitor budget vs expenditure reports at the field office level, highlighting potential under/overspending and giving feedback to the WASH Program Manager,

• Ensure sufficient cash balance is kept for the project for operational disbursements.

• Prepare periodic financial reports for the Project coordinator and government agency as required in consultation with the CO finance and operation department,

• Ensure that project-related taxes are settled to tax authorities as per the tax proclamation,

• Assist NCA Ethiopia CO finance department in donor report preparation and budget revision,

• Preparing monthly bank reconciliations,

• Preparation of checks and making payments to vendors on time,

• Ensure that project fixed asset registration is maintained for all field office assets,

• Liaise and consult with NCA HO Finance and procurement and logistic team to ensure that compliances are adhered to,

• Work in close collaboration with NCA HO Finance and operation team as required

• Ensure that all internal NCA’s financial formats/templates are observed and maintained.

• Keep the relevant data of field staff, prepare reports as required, and communicate to CO HR.

• Liaise and work with integration with partner organizations at the field level for the successful implementation of NCA projects and ensure compliance with procedures.

• Liaise and consult with NCA HO Finance and procurement and logistic team to ensure that compliances are adhered to.

   

Minimum Requirements:

BA in Finance or Accounting with 7 years of hands-on field experience in managing an emergency projects. 

Competencies required for all emergency response staff:

• Professional fluency in written and spoken English language is mandatory. 

• Proven skills in computer programs (Word, Excel, and statistical packages).

• Strong interpersonal and communication skills and demonstrated ability to establish effective working relations at all levels are mandatory.

• Proven experience in effective coordination and creating working relations with the other team members and stakeholders.

• Proactive, stable, and robust character and a good team player to achieve a short-term emergency response.

• Excellent skills in report writing and meeting deadlines with limited supervision.

• Demonstrated ability to work in an emergency, preferably in drought-affected and IDP contexts.

• Proven commitment to CHS and accountability practices. Prior knowledge of the Ethical Commitments of NCA is a plus.

• Able to show tact and discretion when dealing with sensitive and confidential information.

• Responsibility to NCA values and Ethical Commitments.

• Experience in working in challenging environments.

• Proven ability to manage large, varied workloads and deal constructively with stress and periods with long hours.

• Knowing the local language is a plus.

How To Apply

How to Apply:

Interested applicants are required to send their application, CV, and other supportive documents via samrawitdebebe@ethiojobs.net. 

N.B.: 

• Posting Date 29th July 2024

• Closing date 4th August 2024

• Only short-listed applicants will be contacted via telephone/email.

• NCA is an equal-opportunity organization.

• Qualified women applicants are highly encouraged to apply.

• We kindly ask you to carefully read the  ACT Code of Conduct for the prevention of misconduct, including corruption, fraud, exploitation, and abuse, including sexual; and to ensure child safeguarding and Protection from Sexual Harassment, Exploitation, and Abuse and Child Safeguarding policy before you submit your application. If you are the selected candidate for the above positions, you will be asked to complete and sign our Code of Conduct and Protection from Sexual Harassment, Exploitation and Abuse, and Child Safeguarding Policy. 

In accordance with the core humanitarian principles, NCA implements a range of safeguards to prevent or reduce the possibility of humanitarian aid falling into the wrong hands. This includes those individuals and groups who are subject to sanctions by the United Nations Security Council. As part of this process, NCA will screen the details of the successful candidates for this post against the sanctions lists maintained by the UN and by some of NCA's governmental donors.