Norwegian Church Aid - Procurement Officer

Norwegian Church Aid (NCA) is an international non-profit organization mandated to work with people around the world to eradicate poverty and injustice. Guided by its vision of ‘Together for a Just World’, NCA provides humanitarian assistance and supports long-term development. NCA is affiliated with the World Council of Churches and is a member of the ACT Alliance with a presence in 31 countries worldwide. 

In Ethiopia, NCA has been operating since 1974, marking 50 years of service in the country this year. NCA’s programmes are implemented together with local faith-based partners. NCA is a member of various civil society networks, coordination mechanisms, and clusters in Ethiopia. In its current strategic period (2020-2024), NCA Ethiopia implements programmes focused on Climate Resilient Water, Sanitation, and Hygiene (WASH); Faith-Based Climate Action; Peacebuilding; Gender-Based Violence/Sexual/ Reproductive Health; and Humanitarian Emergency Response.

NCA is a member of the ACT Alliance, a coalition of organizations working together in over 140 countries to create positive and sustainable change in people’s lives.

NCA Ethiopia would like to invite interested and qualified applicants for the following re-advertised position.

Position Title:                  Procurement Officer 

Number Required:         1 position

Reports to:                      Project Coordinator (functionally report to the Head of Accounts & Finance at the CO)

Duty Station:                  Zata woreda 

Length of Contract:      9 months 

Salary:                             ETB 43,000 

Job Summary: 

The Procurement Officer will be based at the Zata Project office and will be responsible for supporting NCA Ethiopia's procurement functions in close consultation with the Head of Procurement and Logistics and the Humanitarian Program Manager. The main responsibility covers handling the procurements of NCA program implementation with special emphasis on emergency projects and the day-to-day operation of the office in a timely, effective, accountable, and transparent manner. Besides the position holder needs to have personal and organizational integrity in ensuring compliance with the NCA procurement manual, the Government laws, and donor requirements.

Major Duties & Responsibilities:

• Responsible for the proper implementation of the NCA procurement manual in all humanitarian and other development projects

• Ensure proficient implementation of NCA’s procurement activities for all humanitarian projects according to the NCA procurement manual.

• Carry out a range of procurement functions including providing contract administration support, procurement support, procurement risk assessments, and any procurement-adjacent functions or processes as they arise.

• Maintain an effective working relationship with the project coordinator, project team, Head of Procurement and Logistics, as well as the humanitarian program manager providing proactive support in the timely delivery of the procurement function for all humanitarian projects. 

• Implement and handle all types of tender procedures, prepare bid documents (RFP, RFQ) obtain quotations, and prepare a financial analysis (Evaluation grid) as per NCA’s manual.

• Responsible for getting quotations for all items from bidders timely, ethical, and professionally.

• Receive a copy of the request for goods and services (PR) from the immediate supervisor and process.

• Ensure correctness and compliance of requested goods and services before process and follow up the delivery/collection of ordered goods timely.

• Adequate record keeping and regular updates of procurement tracker.

• Administer delivery receipt for Logistics GRN issued.

• Reconcile or resolve value discrepancies while handling procurements.

• With consultation of immediate supervisor and humanitarian program manager, produce up-to-date overviews of outstanding requests regularly and upon request including adequate information about expected delivery and lead times.

• Receipt/collect invoice (credit) and forward to immediate supervisor for payment when required.

• Prepare procurement status and purchase report forward to the immediate supervisor and the humanitarian program manager. 

• Maintain proper documentation and upload all final procurement documents received from the immediate supervisor.

• Produce procurement tracking reports for all procurements weekly for emergencies and bimonthly for development projects.

• The post holder is responsible for producing and sharing a price roaster database for procurement planning, budgeting, and better price estimation.

• Prepare and issue monthly procurement-related reports.

• The officer is responsible for handling all procurements as per the Ethical Standards of the NCA Procurement Manual.

• Report any significant departures from the terms and conditions to the immediate supervisor.

• Undertake similar duties requested by the line manager.

• Periodical travel for monitoring to the field when delegated by the line manager.

Minimum Requirements:

BA in Procurement & Supply Chain Management with 4 years of hands-on field experience in managing emergency projects. 

How To Apply

Interested applicants are required to send their application, CV, and other supportive documents via samrawitdebebe@ethiojobs.net

N.B.: 

• Registration date will be starting from 29th July 2024 to 4th August 2024.

• Enquiry by phone is not accepted.

• Only short-listed applicants will be contacted via telephone & email.

• NCA is an equal-opportunity organization.

• Female applicants are highly encouraged to apply.

• Applicants must attach their identification card.

• We kindly ask you to carefully read the  ACT Code of Conduct for the prevention of misconduct, including corruption, fraud, exploitation, and abuse, including sexual; and to ensure child safeguarding and Protection from Sexual Harassment, Exploitation, and Abuse and Child Safeguarding policy before you submit your application. If you are the selected candidate for the above positions, you will be asked to complete and sign our Code of Conduct and Protection from Sexual Harassment, Exploitation and Abuse, and Child Safeguarding Policy. 

• In accordance with the core humanitarian principles, NCA implements a range of safeguards to prevent or reduce the possibility of humanitarian aid falling into the wrong hands. This includes those individuals and groups who are subject to sanctions by the United Nations Security Council. As part of this process, NCA will screen the details of the successful candidates for this post against the sanctions lists maintained by the UN and by some of NCA's governmental donors.