Front Desk/Admin Assistant

Come work with United Beverages Ethiopia at a growing company that offers great benefits with opportunities to advance and learn alongside accomplished business leaders.

Main Responsibilities

Handle general & Admin office operations.

Responsibilities & Accountabilities

• Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries. Be professional and pleasant while interacting with guests.
• Schedule meetings, interviews, and appointments by discussing with departments and contributing to the success of the meeting.
• Direct visitors by maintaining employee and department directories; giving instructions and guides to maintaining the good image of the company.
• Attend phone calls and redirect them to the appropriate line.
• Monitor and Identify needs for the reception area and facilities for the needs.
• Provide periodic progress reports to direct management.
• Handle queries and address complaints by discussing them with departments.
• Receive packages, deliveries, and letters. Schedule deliveries and follow up on missing or late deliveries.
• Regularly check and sort company emails.
• Keep an inventory of office supplies and ensure it is always stocked. Have an overview of the office expenses and costs.
• Maintain a filing system of all required Front desk documents.
• Maintain a visitor log book.
• Help make travel arrangements, accommodation, or any other administrative help requested by departments.
• Raise HR-related PRs and follow up till the end of the process, monthly accrual management of HR-related requests.
• Assist in other related tasks assigned by the department.

Required Education/Experience and Key Skills  

• A Minimum Bachelor's degree in social studies and related fields.
• Experience in corporate administration and office management
• Previous FMCG experience is a plus
• 1 - 2 years of experience in a similar position.
• Excellent skills using MS Word, Excel, HR systems, and Internet Explorer.
• Good time management and organizational skills.
• Excellent communication & negotiation skills
•  Ability to work in teams and work under pressure.

Interested and qualified candidates who fulfill the above requirement can send/submit their CV and Cover letter within 6 consecutive working days from the date of announcement through Ethiojobs.net and  Email: HR@ubethiopia.com by stating for which role they are applying in the subject line of their email.