Deputy Finance Director

Action for Social Development and Environmental Protection Organization (ASDEPO) is an Ethiopian indigenous, “Civil Society Organization” established in 2014. ASDEPO is mandated to operate in all regional states of the country and is engaged indifferent thematic program areas of intervention namely: Humanitarian Response, Education, Health/HIV and AIDS/RH, Women and Youth Economic Empowerment, Gender Based Violence and Child Protection, Migration/Human Trafficking, Water, Sanitation and Hygiene (Wash), NTD’s Climate Change, Agriculture, Environmental Protection and Training in Gambella, Oromiya, Amhara, Benishangul Gumuz, Afar, SNNPR and Somali Region. 

OVERALL, PURPOSE OF THE ROLE: 

The Deputy Finance Director   together with Finance Director, and Finance Officer(s) form the core team of finance professionals and are the key point of contact for Country Program specific finance issues. A key responsibility of the Deputy Finance Director   is to assist Finance Director    in ensuring sound financial capacity of Country program, to ensure the overall coordination, leading and supervision of all functions in the finance management and procedures, financial reporting, financial grant management and compliance, communication, capacity building of finance department, and strengthening of partners in the area of financial management. The DFD supports designs, improvement and maintaining effective financial systems and processes.  In line with ASDEPOs’ strategic priority to reinforce an organizational culture of high performance and accountability, s/he works with FD and entire country program management to ensure that the country program maintains a high level of resource stewardship and strict financial accountability.

TASK and RESPONSIBILITIES 

• Provide support and troubleshooting on any issues raised and providing training to other staff on ASDEPO Dynamics Budgeting and Master Budget management. 

• Coordinate and as needed own the coordination of proposal development and amendments (including budget development and amendment) working with program staff, gathering input from technical staffs, the Finance Department, Research, Monitoring, and Evaluation staff, and the Regional Unit. 

• Provide cost allocation based on gaps and ensure all actual gaps for each area are considered when budgeting for each proposal.

• Manage the internal budgeting tool with fixed lines to ensure all relevant costs are accounted for therefore minimizing risk for missed costs.

• Ensure that new proposal budgets follow the ASDEPO Shard Cost policy, other internal guidelines, external donor guidelines and respect the CSOs rule. 

• Work closely with the Finance Manager and Head of Support Services to ensure inclusion of relevant support costs in new budgets and cost recovery of funding gaps as reported in the country master budget

• Provide technical support, trainings and on-job support to finance and non-finance staff

• Ensure approved budgets are setup in ASDEPO Dynamics as soon as grants are signed and serve as the main focal point for setting up the Work Breakdown Structure (WBS) for each project in Dynamics according to donor guidelines and budget templates. 

• Coordination of the resource scheduling work in collaboration with the Finance Officers and Finance Director. 

• Enforce regular monthly BFU review process, in collaboration with the Grants Coordinator, Head of Program, and Head of Support. 

• Monitor burn rates and implementation progress and flag grant underperformance and compliance issues to relevant FO, Program Managers, and the Senior Management Team. Support follow-up actions to resolve grant challenges.

• Monitor and support the use of management tools such as BFUs for the proper monitoring and the successful implementation of programs and early warning in case of obstacles or challenges.

• Coordinate all reporting for Grants and ensure quality control of reports, coordinating HQ reviews and approvals before submission to the donor. Send out monthly info to team members on all reports due in the coming 60 days.

• Ensure that reports to donors are submitted on time; those reports are coherent and accurate (quarterly, interim, or final reports); and that the internal reporting tracker and reporting info are up to date.

• Ensure timely delivery of quality donor financial reports, consistently meeting internal and external deadlines. 

• Ensure compliance with donor rules and regulation through regular reviews and close monitoring. Ensure that any compliance issues are raised to the Finance Manager as soon as they are discovered and propose solution to ensure compliance.

• Maintain an up-to-date co-funding analysis and flag gaps as necessary

• Ensure all close out documents are in place

• Review on a monthly basis the Rolling Action Plan for financial reports due to donors in the coming month.

• Update the Annual Performance Indicators for Finance on a monthly basis .

• Setup and organize project BFUs in a way that enables Area Managers and budget holders to ensure effective budget monitoring and control

• In cooperation with the Finance Director , proposing and drafting necessary adjustment or rebooking of entries on and ongoing basis

• Determine individual and team goals/metrices with direct reports, assess performance, provide regular feedback, and reinforce performance expectations.

• Supervise and provide guidance to all direct reports.

• Weekly task plan reviewed and required feedback in formal communication.

• Staff capacity enhanced by identify gaps through on job training that help to deliver at their full capacity and under minimum supervision.

• Closely work with project auditors, and any donor verification and manage question or concerns efficiently.

• The project audit and verification requirement closely monitored and efficiently managed without challenge.

• Build and strengthen the capacity of partners in the area of financial management. Plan and organize regular trainings and other capacity building initiatives.

• Support the financial assessment of new grant proposals and budgets from partners

• Carry out the review of quarterly financial reports received from partners - identify, investigate and report

• Provide financial and donor compliance training and capacity building for partners as required

• Follow up and ensure that partners are reporting on time. Review partner submitted reports and do expenditure verification.

Salary: As per the organization salary scale

Experience and technical competencies: (include years of experience)

• Minimum 10 years proven progressive experience in finance related positions

• Minimum 5 years’ experience working for NGOs

• Proven experience in working with financial management of projects funded by humanitarian donors (ECHO, OFDA, EHF, UNFPA,WFP,UNHCR and other bilateral, commercial and multilateral donors)

• Solid knowledge and understanding of financial compliance and procedures

• Strong interpersonal and communication skills and the ability to work under pressure 

• Excellent skills in the use of computers (MS Word, Excel, Power Point);

EDUCATION: (include certificates, licenses, etc.)

• BA degree or equivalent professional qualification in Accounting and Finance or Business management or related field is required. 

LANGUAGE: (indicate fluency level)

• Advanced English proficiency required. 

• Fluency in Amharic required.

How To Apply

Interested and qualified applicants should submit a short CV (maximum 3 pages) and a covering letter (maximum 1 page which should describe how you meet the requirements for the position). 

Applicants can apply directly via asdepo.recruitment1@gmail.com

Please provide at least 3 references related to your previous employment listed in the application. 

ASDEPO strongly encourages female candidates to apply!

Only short-listed candidates will be contacted for an interview and exam.

Shortlisted candidates will need to submit other supporting documents upon request at later stage.

ASDEPO is not able to contribute towards any costs incurred by candidates during the recruitment process.

Deadline August 07 - /2024

For general information about ASDEPO, please visit www.asdepo.org