Administrative Assistant

Administrative Assistant

GIZ- Internal/External Vacancy Announcement # vacancy number 015/2024

Qualification and Employment Prospects for Refugees, Internally Displaced People and Host Communities in Ethiopia (QEP II)

Social Transformation Cluster

Contract End Date: 30.10.2027

On behalf of the Federal Ministry for Economic Cooperation and Development, GIZ is committed to improving the employment prospects of refugees and the host population in regions of Ethiopia. The project "Qualification and Employment Prospects for Refugees, Internally Displaced People and Host Communities in Ethiopia II" has as objective to develop skills and provide employment opportunities for refugees, internally displaced persons and members of host communities in Ethiopia in line with national, regional and international strategies in the context of flight and internal displacement.

Secretariat Work

Taking minutes of meeting whenever is needed

Handling mail between Addis and implementing regions

Preparing documents for signatures and documenting correspondences

Photocopies and scan documents

Supporting logistical arrangements for staff travels

Supporting the organization of events

Administrative Task

Following-up on project procurement with Cluster

Preparing service request documents

Supporting audit and internal control

Financial Tasks

Handling per diems and transport allowance for workshop participants

Quality check of invoices from venues

General Tasks

Performing other duties and tasks at the request of management

Qualifications

B.A in Management, Business Administration, Administrative and Secretarial Management or related fields

Professional experience

2-5 years related experience

Other knowledge, additional competencies

MS Office

Email and internet