Administrative Assistant/Property

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion, or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peace building.

Position: Administrative Assistant/Property

Job Grade: IV

Duty Station: CRS Ethiopia/Addis Ababa

Required number: 1

Employment term: Indefinite

Application deadline: August 12, 2024

Job Summary: 

You will provide service in the day-to-day delivery of responsive, effective and efficient administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality Property administration. 

Job Responsibilities:

• Organize and post the received and issued goods on system/insight/e.g., receive expected shipments, inspect receipts, and put away receipts and prepare final distribution issue/delivery notes/, and record lot numbers and serial numbers of the received and issued assets/goods. 

• Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc. Updating stock balance (e.g.  recording of the issued, received and transferred goods).

• Facilitate communication with all units of the organization and external stakeholders as relevant, especially in relation with receiving & issuing of goods. Periodic inventory, sending/receiving assets under the custody of each staff shall made in effective and efficient way. 

• Prepare transactional documents in support of general property operations processes and support coordination of transaction processing (e.g. asset transfer requests, documenting assets transfer agreements, etc.).

• Responsible & maintain all the temporary / transit stores within CRS Addis Ababa, and closely work with CRS ICT unit in relation with inventories of ICT related assets. 

• Perform other related task as assigned by the supervisor. 

Typical Background, Experience & Requirements:

Education and Experience

• High School diploma required. Professional diploma/Certificate or courses in management, accounting or supply chain management is preferable.

• Two years’ experience working in an office environment in office management or administrative role. Experience with an international NGO, a plus.

• Additional education may substitute for some experience.

• Experience with warehousing, inventory administration function, data entry into online databases and forms, and working with various office equipment.

• Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. 

Personal Skills 

• Good time management skills with ability to work on multiple tasks

• Strong customer service orientation with good communication and interpersonal skills 

• Proactive, resourceful, solutions oriented and results-oriented

Required/Desired Foreign Language 

Travel Required (include percentage of required travel, if applicable) 

Key Working Relationships: 

Supervisory:

Internal:              with all CRS staffs who have assets under their custody

External:             With suppliers for checking & receiving goods procured

Agency-wide Competencies (for all CRS Staff): 

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results. 

• Trusting Relationships

• Professional Growth

• Partnership

• Accountability

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

How To Apply

If you are ready to take on this rewarding opportunity and make a difference in the lives of others, you may fill out the application form through this link:https://form.jotform.com/242142993342557 and attach your up-to-date CV on/before the application deadline of August 12, 2024. You will be contacted only if selected for a written exam/interview. Phone solicitations will not be accepted. These job opportunities are open to Ethiopian nationals only