Intern - Admin

I Job Summary

The female-only internship program is a one-year program with the primary objectives of empowering young female graduates and impacting the organization's gender parity that provides emerging female talents an opportunity to apply knowledge and enhance skills through mentoring and coaching, expanding their professional network, working on value-added projects, gaining hands-on experience, and getting acquainted with the oriental difference.

The purpose of the Admin Intern is to provide a wide variety of clerical assignments in support of the operations team. She is required to keep complete, comprehensive, and up-to-date records of BSM-related matters and support the daily administrative operations of the unit by coordination with the admin assistant. The Intern provides key support in areas of administration and office management. This includes maintaining cross-departmental relationships, establishing a documentation system and handling the proper filing of documents, availing stationary and other secretarial support assisting in meeting organization, and ensuring the smooth running of the Unit. 

II. Responsibilities 

Job Responsibility 1  Administrative support (30%) 

• Work with the office admin assistant, receive visitors, provide information, and guide or direct to the office of the person expecting the visitor (s).
• Provide proactive administrative support to the BSM unit including, but not limited to, the first point of contact with internal/external parties, confirming appointments, etc…
• Ensure the timely and efficient dispatch and receipt of all communications.
• Provide overall support to the unit coordinating with the office admin Administrator for repair and maintenance of office equipment and the storekeeper for receipt of office supplies.
• Ensure that the necessary stationery is available on time.

Job Responsibilit#2 Travel and events booking (20%)

• Support all travel and event-related requests for the operations team through the admin assistant.
• Submit requests for internal meeting room utilization and external event booking to the admin assistant. 
• Provide feedback on services rendered regularly. 

Job Responsibility # 4 Management of documents (45%)

• Receive incoming mail and dispatch outgoing mail according to CARE Ethiopia’s mailing practices.
• Collect and deliver incoming/outgoing correspondence from/to their respective destinations.
• Establish an appropriate filing/documentation system for all documents under her custody, both physically and electronically.
• Establish a system for ease of document identification and retrieval.
• Sort, register, and file documents, letters, circulars, and other forms of correspondence.
• Keep custody of different types of contract agreements and sensitive organizational documents. 
• Make copies or scans of correspondence, reports, etc… as requested.
• Compile reports and other documents binding them when requested.
• Keep custody of the unit stationery and always ensure its availability.
• Ensure that photocopying, duplicating, and binding machines are properly working and support access to other admin assistants for use. 

Job Responsibility #5:  Other (5%)

• Carry out other duties as required

II Gender 

• Understanding and demonstrated commitment to the importance of gender, youth and social inclusion issues.
• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming

Monthly Stipend - 216$

IV Qualifications 

Required:

• B.A. in Administration, Management, or equivalent combination.
• Female fresh graduate with zero year of experience 

Desired:

• Computer skills in PowerPoint, Word, Excel, etc.
• Problem-Solving
• Proactive, resourceful, capable of multi-tasking and showing initiative
• Fluent in both spoken and written English and Amharic
• Excellent communication and presentation skills
• Well-organized and able to work independently
• Knowledge of PEOPLESOFT software.

How To Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through Ethiojob.

Only short-listed candidates will be contacted.

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!

CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.

CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives, or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks