SUPPLY CHAIN OFFICER

Mdecins Sans Frontires (also known as Doctors without Borders or MSF) is a private, non-profit, international humanitarian medical organization that intervenes in emergencies and crises situations to relieve human suffering resulting from unmet medical needs. MSF observes strict neutrality with respect to politics and provides its assistance without discriminating on the bases of race, religion, ideology, or political affiliation. MSFs members are required to respect humanitarian principles and principles of medical ethics at all times.

MSF-Holland in Ethiopia currently operates in five projects (North Gonder, Abdurafi project, in Tigray emergency response projects (Shire and Sheraro), in Somali region- Wardher project, in Gambella region; Kule project with diversified workforce.

Responsible to supervise project supply team making sure MSF-OCA standard operating procedures in placed for stock management and procurement management.

Ensures the quality and availability of the information produced and reported (stocks reports, regular inventories, international orders and, cargo follow-ups, key performance indicators)

Ensures to maintain and promote correct flow and level of communication with the different internal and external counterparts of the supply unit.

Performs constant follow up, audits and verifications of the processes, data and response of the teams supervised, proposing regularly improvements and optimizations of the supply chain, anticipating as much as possible the operational needs for the project.

Leads and promotes the correct integration of the two teams (warehouse and Procurement) under his supervision regarding the day-to-day activities, guaranteeing that teamwork dynamics are promoted and developed correctly, resulting in a healthy and collaborative work environment.

Coach regularly his team about the proper implementation of a correct supply chain practices and standard procedures, providing the tools according to the needs.

Responsible to update and share following monthly reporting tools with line manager by 4^th of each month.

1. Monthly Stock Report (MSR) Medical

2. Monthly Stock Report (MSR) Medical-EPREP

3. Monthly Stock Report (MSR) Logistics

4. Monthly Stock Report (MSR) Log-EPREP

5. Total Stock Review (TSR) Medical

6. Total Stock Review (TSR) Medical-EPREP

7. Stock Monitoring Sheet (SMS) Medical

8. Stock Monitoring Sheet (SMS) Medical-Eprep

9. Monthly unifield inventory

10. Monthly Sitrep Report

11. Update data in Logistics Reporting system (LRS)

Prepare data for TSR Analysis meeting with Medical team (to review Ruptures/Forecasted Ruptures, Expiry Before Consumption and Overstock) make sure to meet deadline 10^th of each month

Share Project feedback (TSR Analysis) with MEDCO & Supply-Co. Follow-up for capital feedback and initiate stock move as per source approval.

Make sure Log Admin Kit (LAK) in-placed and hard documents filed in accordance with standard guidelines.

Make sure Supply Order schedule (Local Purchase) in-placed and agreed lead-time is respected.

Perform Local Purchase Administration Checklist & Storage Condition Checklist at-least once a year and share report with line manager.

Follow-up International med/log orders from coordination and define time lines for expected stock movements.

Take lead on 4M, 8M and 12M physical stock count exercise and engage medical & Log team in counting.

Ensure proper use of unifield and keeping Unidata clean. Unifield shipment documents (IN/OUT) to be processed in real-time to keep data align with physical stock status.

Ensure Med/Log warehouse physical stock management is aligned with MSF SOP`s.

Any other official task assigned by line manager must be followed and respected.

No. of positions: 1

Place of work: Tigray Project

Terms of Employment: 10 Months

Remuneration and Benefits:

- Starting gross salary: ETB 47,231

- Medical cover: as per the organization's policy