Executive Secretary

Job Summary: -

Responsible for supporting high-level executives and management or entire departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

Key Responsibilities

• Provide an advanced, efficient and confidential administrative service to CEO.

• Schedule meetings and arrange conference rooms.

• Attend meetings and keep minutes if necessary.

• Alert the CEO about cancelations or new meetings.

• Make travel arrangements for the CEO.

• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.

• Receive and screen phone calls and redirect them when appropriate.

• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

• Handle confidential documents ensuring they remain secure.

• Maintain electronic and paper records ensuring information is organized and easily accessible also keep hard copy and electronic filing system.

• Manage filing system ensuring files are accurately and timeously filed to ensure that it is on hand when requested.

• Provide administrative and clerical support to the CEO.

• Coordinates office management activities & maintain office procedures.

• Determine matters of top priority and handle accordingly.

• Plans events and volunteer activities.

• Operate office equipment, such as photocopy machine and scanner.

• Relay directives, instructions and assignment to executives.

• Prepare CEO yearly office budget.

• Conduct the ordering of stationery for the department as required. 

• Preserve an adequate inventory of office supplies.

• Diploma in Secretarial Science and Office Management 

• 5 years’ relevant work experience in secretarial services and office management activities. 

• Frequent travel

Key competency & Behavioral Skill

• Attention to Detail

• High initiative/self-starter/proactive and anticipate requirements 

• Excellent PC literacy skills – Advanced Word/PowerPoint/Internet/ Excel 

• Strong administrative and secretarial influence. 

• Exceptional customer service and conflict handling skills. 

• An ability to maintain confidentiality.

• Professionalism, excellent judgement uses of discretion, prioritization and problem solving abilities. 

• High stress tolerance

• Ability to work and make decisions independently 

• Interest in office Management

How To Apply

Interested applicants who met the MINIMUM requirements should send their application and CV to the following address from Aug 9-15, 2024. Only shortlisted applicants shall be contacted.

Dashen Brewery Share Company, 

Gondar and Debrebrehan Plants

& Addis Ababa Dashen Brewery Head Office building

E-mail to: jobs@dashenbeer.et

                                                                           Please mention the Title of the position you applied for on the subject line of your email.