Human Resource Officer

Action for Social Development and Environmental Protection Organization (ASDEPO) is an Ethiopian indigenous, “Civil Society Organization” established in 2014. ASDEPO is mandated to operate in all regional states of the country and is engaged indifferent thematic program areas of intervention namely: Humanitarian Response, Education, Health, Women and Youth Economic Empowerment, Gender Based Violence and Child Protection, Migration/Human Trafficking, Water, Sanitation and Hygiene (WASH), NTD’s Climate Change, Agriculture, Environmental Protection and Training in Gambella, Oromiya, Amhara, Benishangul Gumuz, Afar, SNNPR and Somali Region.

Job Description

Senior Finance Officer is responsible for review and timely importing of transactions of assigned projects. Follow up the implementation of internal policies and procedures at project level, engage in project finance staff capacity building and strengthen internal control.

KEY Roles and Responsibilities

• Coordinate recruitment processes, including developing and posting vacancy announcements, tracking, and reporting on recruitment processes, screening and short-listing applications, preparing interview schedules, and assisting with background screening and reference checks for final job candidates.

• Ensure all position descriptions are signed by both employee and supervisor and filed in staff files

• Work with hiring managers to provide guidance on recruitment practices and processes (i.e. long/short listing, candidates evaluation, Salaries, interview invitations to candidates, and rejection e-mails).

• Coordinate provision of new hires documentation upon starting their positions.

• Ensure that the on boarding of new staff in the takes place in a timely manner.

• Send out welcome notes and provide the on boarding matrix to all new hires and responsible managers

• Follow up with line managers to ensure that orientation of staff is happening as scheduled.

• Ensure that all new hires complete mandatory training and sign all policy documents as required

• Support the implementation and adherence to HR policies and systems and support managers and staff in interpretation of the policies and procedures.

•  Conduct regular checks to ensure staff files have all contracts and maintain a contracts tracker.

•  Responsible for the clearance of departing staff, as per ASDEPO policies and procedures and ensure that their final dues are processed.

•  Works with the HR team to administer staff pension scheme, ensuring completeness of relevant documents and liaising with fund administrator. Ensure pension application forms and claim forms have been submitted to the fund administrator in timely manner.

• Working alongside Senior HR Officer and Field LAF Officers monitor and ensure completion of all required eLearning on boarding and Safeguarding courses with one week of hire. 

• Be responsible for update and upkeep and smooth transition of all HR Data and information’s to Human Capital Management System for ASDEPO.

•  Track all performance reviews/probationary evaluations/ contract end dates and notify supervisors and team members accordingly.

•  Be responsible for timely collection and review of monthly timesheets including its review and compilation into payroll;

• Working alongside Field LAF Officers to ensure timely and accurate update and maintain leave record for all ASDEPO Offices

Job Requirement

Job Level Specifications

• Full agreement with ASDEPO’s Values, Vision and Purpose.
• Excellent organizational skills; ability to plan and coordinate work, ensure the efficient flow of projects and processes.
• Strong management skills / interpersonal skills with the ability to motivate, teach and mentor staff and volunteers.
• Ability to interact positively with all levels of the organization and across organizational and cultural boundaries.

Employment Type: Full Time

Contract duration: One-year contract (with 60 working days probation period)

Salary: As per the organization salary scale

Required Number: 1

Minimum Qualification & Transferable Skills

•  Bachelor’s degree in HR Management/ Administration or relevant field.

•  2 - 5 years of professional experience in multiple human resource disciplines with NGO work setting.

•  Demonstrated understanding and proven experience of staffing and talent planning in international relief and development environments.

•  In-depth knowledge and experience of Ethiopian Labor law, compensation, benefits administration, recruitment, selection and on boarding

•  Proficiency in MS Office, internet searching, and applicant tracking systems and use of social media for sourcing talent.

•  Ability to communicate, influence and problem solve effectively across diverse cultures and geographical distances with sensitivity

•  Fluency in English is required.

Experience

• 3 years’ experience in a similar or senior finance position with  NGO work setting.
• Must have a proven knowledge of Generally Accepted Accounting Principles, IPSAS and a practical knowledge of financial systems and internal controls.

Education/Certifications

BA in Accounting or related fields from a recognized university

Distinguishing Competencies

• Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals.
• Proficiency in MS Dynamics, MS-Word and MS-Excel and other applications
• Give attention to detail
• Work independently or with limited supervision
• Interpersonal skill

Language

 Proficiency in spoken and written Amharic & and English required; 

Desirable

Knowledge on emergency /IDP context is preferred.

How To Apply

Interested and qualified applicants need to submit only once their non - returnable application with CV for one vacancy. The vacancy reference number along with the title & duty station need to be written in the application letter and/or subject of the email. Applicants can apply directly via 

asdepo.recruitment1@gmail.com

CV’s of no more than 3 pages in length are appreciated.

Please provide at least 3 references related to your previous employment listed in the application. 

ASDEPO strongly encourages female candidates to apply!

Only short-listed candidates will be contacted for an interview and exam.

Shortlisted candidates will need to submit other supporting documents upon request at late stage.

ASDEPO is not able to contribute towards any costs incurred by candidates during the recruitment process

For general information about ASDEPO, please visit www.asdepo.org