Procurement Officer -Maternity cover

Employment Type: Definite /Maternity Cover/

Salary USD: 578

Job Purpose 

To handle and process procurements for Tigray projects as requested and approved by the relevant budget holders in line with Concern worldwide Logistics-  warehouse and Finance procedures.

Main duties and responsibilities 

• Carry out procurements for Tigray projects in accordance with Concern Procurement, warehouse and finance policies and procedures.

• To undertake the necessary accounting, documentation and reporting procedures required, following the purchase of items based on procurement procedures.

• Act as a focal person for the region’s procurement inquiries, and provide timely update on the purchase status to  the concerned staff e.g. project managers’ at the region  

• Ensure that project’s goods/supplies are procured in line with the requested specification  

• Ensure the required paper works are completed  before initiating  payment the suppliers 

• Coordinate with the rest procurement team and ensure project’s goods/supplies are procured timely   

• Properly account for all working advance cash and cheque that is in your hand for purchase related purpose.

• Maintain scanned copy  purchase archives for all procurements 

• Coordinate with the warehouse and transport team to dispatch procured supplies to the region timely  

• Support others procurement officers when needed

• Any tasks assigned by line manager

Gender Equality

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect
• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS): 

• actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E); 

• work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; 

• Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behavior is disseminated among programme participants and communities.

Safeguarding

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.

• Understands local safeguarding structures and arrangements.

• Practice in a manner that seeks to reduce the risk of abuse, harm or neglect.

• Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.

• Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

• BA/BSc in purchasing and supply chain management 
• 4 years of relevant experience with the first degree.
•  2 years of relevant experience plus post graduate degree.
•  NGO experience is a plus. 

Skills Required 

• Basic supervisory/managerial skills.
• Technical and report writing skills 
• Computer literate. 
• Fluent spoken and written English. 
• Good communication and interpersonal skills
• Coordination: Coordinate multiple purchase requests so as to procure with the minimum purchase cost 
• Planning: Plan and process in coming purchase requests in line with the procurement plan 
• Team work: work with other non-logs and logs team in team manner and contribute to the team so as to achieve the goal   
• Integrate: Honest, encourages openness and transparency; demonstrates highest levels of integrity 
• Communication: Actively communicate with the team and update the purchase status regularly  

What we offer

• A competitive salary and benefit package

• Excellent medical benefits (100% cover including dependents)

• 20 days annual leave

• 26 weeks (paid) maternity leave, 18weeks(unpaid) parental leave

How To Apply

If you are qualified and Interested to apply, please fill out the form and  attached your CV together with cover letter through https://forms.gle/38xzyFkyuVpQas8i6

afeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organizational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Women and people with disability are highly encouraged to apply!