Assistant of Head/ PD

Ovid Real Estate Company is currently seeking qualified and enthusiastic individuals to join our dynamic team. We believe in fostering a collaborative and innovative work environment, and we invite you to explore the following exciting career opportunities:

Job Specifications:

Administrative Support:

• Provide administrative assistance to the Head of Procurement, including managing calendars, scheduling meetings, and handling correspondence.

Document Management:

• Assist in maintaining organized procurement documents, including contracts, purchase orders, and vendor agreements.
• Ensure proper filing and easy retrieval of information.

Meeting Coordination:

• Coordinate and schedule internal and external meetings for the procurement team.
• Prepare meeting agendas and take meeting minutes when necessary.

Communication Liaison:

• Act as a point of contact for internal and external inquiries.
• Communicate with vendors, suppliers, and other departments on behalf of the Head of Procurement.

Travel Coordination:

• Assist in coordinating travel arrangements for procurement team members.
• Handle logistics and accommodations for business trips.

Budget Tracking:

• Assist in tracking and monitoring the procurement budget.
• Collaborate with finance for budget reconciliation.

Vendor Relationship Management:

• Support the Head of Procurement in managing relationships with vendors and suppliers.
• Assist in communication, conflict resolution, and performance evaluation.

Event Planning:

• Assist in organizing procurement-related events, such as vendor conferences or training sessions.
• Coordinate logistics and handle event-related tasks.

Report Generation:

• Assist in preparing regular reports on procurement activities, cost savings, and vendor performance.
• Compile data and information for reporting purposes.

Continuous Learning:

• Stay informed about industry trends and best practices in procurement.
• Participate in training sessions to enhance skills and knowledge.

Required Number: 4(Four)

Education:

• High school diploma or equivalent.
• Additional certifications or coursework in business administration or procurement are a plus.

Experience:

• Previous experience in an administrative role, preferably in a procurement or supply chain environment.

Organizational Skills:

• Exceptional organizational skills with attention to detail.
• Ability to manage multiple tasks and prioritize effectively.

Communication Skills:

• Strong written and verbal communication skills.
• Ability to communicate effectively with internal and external stakeholders.

Technology Proficiency:

• Proficient in using office software such as Microsoft Office Suite.
• Familiarity with procurement software and tools is advantageous.

Team Collaboration:

• Ability to work collaboratively with the procurement team and other departments.
• Foster positive working relationships with colleagues and vendors.

Problem-Solving:

• Effective problem-solving skills to address routine issues and escalate when necessary.
• Proactive approach to identifying potential challenges.

Confidentiality:

• Handle sensitive procurement-related information with discretion.
• Adhere to confidentiality and data protection policies.