Grant Finance Coordinator

VSO is the world’s leading international non-governmental organisation that works through volunteers to create a fair world for everyone. In 2022/23, over 7,700 dedicated individuals from across the globe volunteered with VSO, bringing their abilities to support almost 11 million people in 35 countries.

Our work centres on those who are left out by society – those living in extreme poverty or with disability and illness. Those who face discrimination and violence because of their gender, sexuality, or social status. Those who are at risk from disaster, disease, and conflict.

But they are not passive beneficiaries of aid; they are the “primary actors” at the heart of our efforts. From their perspective, we define the issues, opportunities, and solutions that drive sustainable, local-led change. These individuals are the key agents of their own transformation.

Role Purpose:  Provide grant and financial coordination and for IPDHE project and other VSO Ethiopia projects by donor financial reporting, financial reconciliations, budget analysis, income accounting ad donor compliance reporting, ensuring compliance to VSO policies, quality assurance standards, donor requirements, and local legislations.

Project Background:  IPDHE (Integrated Peacebuilding, Development & Humanitarian Efforts across Ethiopia. The project goal is to reduce conflict and enhance resilience and peaceful co-existence of cross border communities at the Ethiopia-Kenya border. With the funding from ADA the project will operate in 4 districts targeting 157,000 people  

Task Responsibilities

• Manage the grant start-up and close-out procedures for finance
• Work with the project team and partners to prepare financial project budget, updating and adjusting budget and forecasts throughout project lifecycle (in SUN)
• Provide trainings and regular updates to project team on specific finance grant requirements and compliance mechanism

• Advise project manager on financial processes, compliance, donor’s financial requirements and local laws and regulations 

• Management of Project expenditure and income by preparation of balance sheet reconciliations related to grants as per VSO regulations, reviewing in country shared costs, and monitoring to ensure compliance

• Participate in procurement committees for grant-specific procurement.
• Review documents, systems to ensure necessary compliance checks on project suppliers and partners are consistently and diligently conducted e.g. anti-terrorism checks
• Prepare & record Expenses / adjustment / recodes to SUN when required.
• Handle communication with the donor on Finance aspects in close collaboration with the project manager and global grant team lead. 
• Preparation of accurate timely restricted management and donor reports as per donor requirements and advising on any variances
• Coordinate donor audits and lead on management response plan 

• Support on statutory and internal audits working closely with the Finance Operations team to ensure audit findings are minimised

• Assess and evaluate the training requirements for implementing partners and provide necessary trainings to partners.
• Consistently carry out partner finance due diligence, monitoring and documentation and escalation in line with VSO guidelines 

Provide support to the implementing partners including financial management assessment

Collaboration

Internal Collaboration

• 
  Work in collaboration with project team, Global Implementation team, Global Finance, Global Procurement team to contribute to the continuous assessment of implications of financial issues in the short and long term and strategic direction in consultation with project implementation lead and Global Finance

External Collaborations:

• Collaborate with local implementing partners for financial grant management.
• Collaborate with donor, audit, and government for compliance.
• Collaborate with suppliers for timely payment. 
• Build alliances and network with other agencies, relevant technical working groups, local government authorities, and private sector.

VSO has zero tolerance of abuse and exploitation of vulnerable people. We expect all our employees/volunteers to ensure we protect children, young people and vulnerable adults from harm and abide by our safeguarding policy

Interview Date: 23-Oct-2024
Start Date: 01-Nov-2024

Competence required 

Qualifications:

• Finance and accounting in MA/MBA, Qualified Management Accountant (CMA), Certified Public Accountant (CPA) or Chartered Accountant (ACCA) license.

Knowledge, Skills and Experience: 

• Professional experience in grant finance with good knowledge and skills in technical accounting and financial management of restricted donor funding, reporting, procurement procedure, grant management, grant equipment and donor rules and regulations for non-profit organisations.
• Experience of coordinating financial grant size of (GBP250-500K per annum) and donor requirements preferably for ADA and or other donors FCDO, UN, USAID, EU.
• Skills in building and managing relationships with stakeholder centred approach, ,
• Partner financial capacity building skills and experience.

  Generic Skills: 

• Good engagement and collaboration with ability to work in multi-cultural project team in a network way of working in a global organisation.
• Good IT literacy (Microsoft, Zoom, project management, people management software). including accounting and reporting packages and especially Excel, Finance System, SUN systems, Q&A XL skills and experience
• Good verbal and written communications in English and local languages with Ability to communicate effectively to a wide range of audiences
• Commitment to VSO’s mission, values, People First principles and core approaches (Social Inclusion and Gender, Social Accountability, and Resilience).

Travel Requirement:

• travel including work away from the home base for up to 40% of time, including remote areas within the country and occasionally internationally

How To Apply

Interested and Qualified Applicants can apply through 

https://vso.my.salesforce-sites.com/VsoJobDetails?id=a0mQ2000001qz0PIAQ