Assistant to Do Minutes of Meetings

Ovid Real Estate Company is currently seeking qualified and enthusiastic individuals to join our dynamic team. We believe in fostering a collaborative and innovative work environment, and we invite you to explore the following exciting career opportunities:

Job Specifications:

Meeting Attendance:

• Attend and actively participate in meetings to capture accurate minutes.

Minute-Taking:

• Record detailed and accurate minutes of meetings, including discussions, decisions, and action items.

Documentation:

• Organize and maintain a systematic filing system for meeting minutes.
• Distribute minutes promptly to relevant stakeholders after each meeting.

Accuracy and Clarity:

• Ensure the accuracy and clarity of meeting minutes.
• Seek clarification from participants if necessary to capture information correctly.

Formatting:

• Format meeting minutes in a professional and standardized manner.
• Include relevant details such as date, time, attendees, and agenda items.

Follow-up:

• Track and follow up on action items identified during meetings.
• Provide regular updates on the progress of action items.

Collaboration:

• Collaborate with other administrative assistants or team members to cross-reference information and ensure completeness.

Technology Utilization:

• Utilize technology for efficient minute-taking and document storage.
• Stay updated on relevant tools and software to enhance productivity.

Review and Feedback:

• Review minutes with meeting participants for accuracy and obtain feedback.
• Implement improvements based on feedback received.

Confidentiality:

• Understand the confidential nature of meeting discussions and handle sensitive information with discretion.
• Adhere to organizational policies regarding the handling of confidential information.

Required Number: 4 (Four)

Education:

• High school diploma or equivalent; additional education or certification in office administration or business is a plus.

Experience:

• Proven experience as an administrative assistant, secretary, or in a similar role.
• Familiarity with minute-taking procedures and meeting documentation.

Communication Skills:

• Excellent written and verbal communication skills.
• Ability to listen attentively and capture key discussion points accurately.

Organizational Skills:

• Strong organizational skills with attention to detail.
• Ability to organize and categorize information in a clear and concise manner.

Technological Proficiency:

• Proficient in using office software such as Microsoft Word or Google Docs.
• Familiarity with note-taking or transcription tools is a plus.

Time Management:

• Effective time management skills to transcribe meeting minutes promptly.
• Ability to prioritize and meet deadlines.

Confidentiality:

• Handle sensitive information with discretion.
• Understand the importance of confidentiality in meeting discussions