Pre- service Education Advisor

ORGANIZATIONAL DESCRIPTION 

The Ethiopian Medical Association (EMA) is one of the first professional associations in Ethiopia and was stablished on July 2, 1962 G.C with 100 founding members through a formal charter granted to it by the then Emperor Haile Selassie I. EMA is member of World Medical Association since 1994 G.C. 

EMA’s head office is based in Addis Ababa and has a presence in five regions represented by its 12 regional branch offices (Gonder, Mekelle, Bahir Dar, Dessie, Jimma, Adama, Harare, Hawassa, D/Markos, Assosa, Wolkite and Arba Minch). EMA has been operational for over 60 years on promoting quality of medical service in Ethiopia and evidence-based medicine through publishing the Ethiopian Medical Journal (EMJ). The mission of the association is to: Ensure that the community gets quality health service and care; promote the highest standards in medical education, science, art and practice and Ensure the rights and benefits of medical professionals (doctors) and act as their voice. 

Thus, the association would like to invite experienced and competent candidates for the following listed vacant posts: 

JOB SUMMARY

The Ethiopian medical Association (EMA) is a membership organization representing Medical Doctors registered to practice in Ethiopia, with a vision to see healthy and Prosperous Ethiopian community having access to quality health services, and mission to ensure the community gets quality health service EMA promotes the highest standards in Medical Education, Science and Art, and it ensures the rights and benefits of Medical doctors. 

The Pre-service Education Advisor for the USAID funded Medical Excellence Activities is responsible for coordinating project activities and closely working with primary stakeholders, USAID, MOH, Jhpiego, MOE, ETA and  government agencies to improve the quality of pre-service education and strengthen the regulation of Medicine program accreditation, curriculum strengthening and medical care practice regulation.  The job incumbent conducts and coordinates different workshops, and high-level sensitization meetings, generating evidence on the impacts of Ethiopian Medical Association interventions on the quality of medical education and practice. S/he makes a feasible plan and coordinates the project to achieve the goal and objectives of the Medical Excellence Activities. S/he also ensures that regular monitoring and evaluation of project progress are conducted, and findings of best practices are documented and fed into the planning process.

Duties and Responsibilities

Leadership:

• With the project manager and digital learning advisor represent EMA on thematic-specific issues in technical meetings, workshops, and review planning.

• Support EMA to develop proposals for new businesses/resource mobilization/ write up of grant proposal. 

• Support EMA to develop high-quality work plans, budgets, and implementation reports as the requirements.

• Act as a liaison for the association with relevant stakeholders and partners, specific to pre service education and regulation improvement activities and, upon demand, for other meetings and activities such as planning meetings and providing inputs for implementation of program activities. 

• Coordinates and ensures efficient and effective implementation of the project with due consideration of timelines in delivering results. 

Program Management & Implementation: 

• Work closely with relevant stakeholders including Training institutions (medical schools) and ETA to improve the culture of continuous quality improvement and accreditation practices across higher medicine program training institutions.

• Conduct targeted advocacies to create awareness of the project with MOE, MoH, teaching institutions, practicing phycians, and anesthesia faculty. 

• Work with relevant stakeholders including MOE, MoH, ETA, and training institutions in strengthening the implementation of competency-based curriculum, and faculty development for medicine faculty members.

• Work with medicine teaching institutions to support the application of contemporary learning and assessment practices in the day-to-day teaching and mentoring of students and to operationalize curricular changes and revisions, and other educational improvement programs.

• Facilitate competency-based training in key pedagogic areas like faculty development programs, curriculum design and implementation, student performance assessment, clinical practice, use of simulation methods and technology for learning, and self-review and accreditation.

• Facilitates competency-based training to build the clinical skills of medicine faculty including preceptors. 

• Support the development of guidelines, standards, and follow-up systems for preceptors. 

• Work jointly with the executive director/program manager of MEA to coordinate planning and scheduling of activities and ensure the smooth implementation of project events and activities as well as the overall operations of the EMA central office.

• Establish formal and smooth communication strategies between project implementers (EMA national and regional branch office staff, higher education institutions, etc.).

• Participate in the development of work plans, implementation and training plans, quarterly reports, and other program deliverables. 

• Conduct supportive supervision of the project implementation area.

• Ensure that regular monitoring and evaluation of project progress are conducted, and findings of best practices are documented and fed into the planning process.

• Continuously organize activity reports in line with the project work plan, submit them to the program unit for review, and submit them to donors and respected government organizations. 

• Provide regular technical support, guidance, and mentoring to regional branch focal representatives, department heads, and/or those working with EMA.

Business Development 

• Identify and communicate potential opportunities for new business and new or leveraged funding sources.

• Contribute to proposal design and writing.

• Develop new proposal to search for other partners/project

Knowledge Management and Sharing

• Establish & create common understanding among implementing partners, and consortium members and ensure smooth implementation of the project. 

• Prepare project annual, bi-annual, and quarterly plans and reports considering different demands (donors and government).

• Ensure that activities in the plan are rightly contributing to the attainment of the project goal. 

• Organize review meetings to evaluate the project performance against its plan and document the findings for improving results. 

• Coordinate and collaborate with organizations/ project teams and ensure timely communications and availing all project-related data. 

• Analyze critical and emerging issues during project implementation and give the necessary and appropriate responses. 

• Perform other duties assigned to him /her by the immediate supervisor

Work Unit: Medical Excellence Activity

Reports To: Medical Excellence Activity Project Manager

Duty Station: Addis Ababa with possibility of travel outside of Addis Ababa whenever the work demands.

Employment Type: Fixed Term (One Year based with a potential extension based on performance)

Position Grade: VII

Education and Qualification

• Background in medicine 

• Experience in pedagogy, effective teaching and instructional design skills 

• Understanding of performance quality improvement issues and approaches in a clinical setting; in pre-service education and in-service training, 

• Proven experience in working with MOH, MOE, RHBs, or higher education institutions. 

• Master’s or other equivalent level advanced training in health professions/ medical education area is advantageous. 

• Experience in I/NGO environment is advantageous.

• Project / Program coordinating training certificate is an added value.

   Competencies/ Personal attributes

• Demonstrate commitment to the vision, mission, core values, aims and principles of EMA.

• Ability to maintain confidentiality and foster trust and respect.

• Being self-motivated and highly organized, detail oriented

• Being flexible and able to work well under pressure.

• Having strong desire and skills to work with other as a team. 

• Having good communication skill (both oral and written)

• Having good facilitation and coordination skills

 Required Skills & Abilities:   

• Ability to work in a complex environment with multiple tasks, short deadlines, and intense pressure to perform.

• Effective interpersonal communication skills in English and Amharic (written and oral) with strong presentation and writing skills.

• Establish and maintain effective working relationships with national and international staff and partners and be flexible.

• Self-motivated, highly organized, and detail-oriented.

• Computer Literacy (Word, Excel, and PowerPoint).

• Ability to maintain confidentiality and foster trust and respect. 

• Ability to travel for field activities (may reach a peak level of up to 40% of the time).

How To Apply

interested candidates who fulfill the above minimum requirement are invited to send your application quoting the vacancy position within 15 consecutive days from this vacancy announced with the following details:

1 page covering letter

 3 pages updated CVs, 

1 page summary of CV through email address: hr@ethiopianmedicalass.org.

N: B: - In person application is not acceptable

         For further information Tel: +251 11 552 1776/ 11554 7982