Logistics officer

About CVT:

The Center for Victims of Torture (CVT) is an international nonprofit organization dedicated to providing trauma rehabilitative services to survivors of gross human rights abuses, including torture, and works toward a future in which gross human rights violations cease to exist and victims have hope for a new life. We are headquartered in Minnesota, USA with offices in Africa and the Middle East. We work locally, nationally, and internationally through programs that provide trauma rehabilitative services, conduct technical assistance and capacity building to human rights activists, civil society organizations, and local service providers around the world who can prevent and treat gross human rights abuses, and advocate for human rights and an end to gross human rights violations.

General Description of Role:

The Logistics Officer based in Debre Birhan, will report to the Area Manager. S/he will provide logistics support for program and administrative activities in Debre Birhan.

Main Responsibilities:

• Ensure compliance with Government of Ethiopia, donor's and CVT's requirements on procurement processes and documentation.
• Ensure that Logistics manual is fully in place and responsible for its application 
• Keep record of project fixed assets, to monitor the equipment and ensure that equipment is properly used and prepare asset reports to Area Manager on monthly base or as requested. 
• Prepare a procurement plan, identify approved items, and facilitate purchases with the procurement committee. 
• Prepare procurement/purchase requests, obtain necessary authorization, and receive cash/advance for the authorized procurement.
• Submit receipts and all relevant documentation to justify the spending.
• Follow procurement and timely delivery, and report procurement status to the area manager.
• Obtain bids, or conduct market search, and procure most appropriate goods/services given the cost and quality, with necessary authorization.
• Supervise the work of service providers so as to ensure quality of work.
• Coordinate with suppliers to ensure there is adequate and continuous supply of water, electricity, internet, etc. at Debre Birhan.
• Maintain office premises and equipment in good order, and provide repair and maintenance as needed.
• Follow the movement of vehicles and fuel purchase
• Coordinate with the vehicle leasing company to ensure timely and efficient maintenance/repair of vehicles and availability of replacement vehicles during the time regular vehicles are under maintenance. 
• Make travel arrangements for staff and guests in Debre Birhan.
• Supervise Operation assistant/Log assistant on issues related with Store management
• Supervise driver/s
• Schedule vehicle movement 

Other duty:

• Perform other duties as assigned by supervisor
• Participate in other program and organization-wide activities, meetings and trainings. Complete assigned responsibilities.

Position:   Logistics officer 

Duty Station:  Debre Birhan, Amhara, Ethiopia.

Required No: 1 (one)

Terms of Employment: Initial contract is from October 07, 2024 through May 31, 2025(60 business days of probationary period) and with a possibility of continuation thereafter depending on the funding availability.

Qualifications:

• Minimum 5 years of experience working in a similar setting for INGOs required. 
• BA in Logistics and supply chain management, business administration, supply and procurement or related fields
• Knowledge of vehicle, generator, and office equipment maintenance; IT; fleet management; building construction; security management; and other related matters strongly preferred.

Competencies (Knowledge, Skills and Abilities)

• Required: Computer literacy in Microsoft Office (Word, Excel, and Outlook). 
• Required: Fluency in English and Amharic is must.
• Required: Demonstrated flexibility and adaptability to work in challenging areas, changing conditions, procedures and/or policies, and required tasks.
• Required: Willing to learn and adapt
• Required: Must be an excellent team player.
• Required: Must have excellent communication, organizational, creative, supervision, and problem-solving skills.
• Required: Must be a self-starter, flexible, adaptable, approachable, and ethical. 
• Required: Ability to work independently and as a team member. 
• Required: Excellent interpersonal, written and verbal communication skills and demonstrated ability to communicate effectively with individuals at all levels.
• Required: Strong problem solving and organizational skills including effective time management and work load organization.
• Required: Commitment to the ethical and sensitive implementation of project activities, including a commitment to confidentiality, diversity, equity, and inclusion, quality service provision, and the prevention of sexual exploitation, abuse, and harassment 
• Preferred: Experience working in Amhara Region, work experience in Debre Birhan is desirable 

How To Apply

Interested and qualified candidates should email their CV with application letter, articulating motivations, qualifications, and experiences that are relevant to the post, prepared in English, to BMekonnen@cvt.org  and copy  cvtethr@cvt.org for seven consecutive days, with the subject title “Logistic Officer,[Your Name].” Include the names and contact information of three work related references, including your current immediate supervisor and possibly HR persons. Closing date for applications: September 18, 2024 before 5:00pm

Qualified female candidates are strongly encouraged to apply.

CVT has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, always (both during work hours and outside work hours).