Admin Assistant (Internship for a temporary base employment)

Job Description 

Reports to: HR Manager

Working hours: Monday - Thursday (7:30 am - 4:30 pm) and Fridays (from 7:30 am - 3:30 pm).

Job Summary

• Develop and maintain an HR Documentation system

• Maintain documents, office files and records for compliance with local, state and federal education bureau standards and requirements. 

• Prepare written materials i.e. reports, memos, letter, etc. 

• Write and distribute email, correspondence memos, letters, communications and forms

• Update and maintain office policies and procedures

• Maintain stakeholders contact lists

• Provide general support to visitors

• Respond to a wide variety of calls, concerns and/or complaints in order provide information and/or refer to appropriate personnel. 

• Support other personnel for the completion of their work activities. 

• Handle all inquiries related to jobs by accepting their CVs and assist the HR manager with HR matters. 

• Attend to all incoming phone calls and correspondences, ensuring that they are followed up with by the appropriate individuals.

• Perform any other administrative tasks.

Requirements and skills

• Knowledge of office management systems and procedures

• Working knowledge of office equipment, e.g. printers , scanner and fax machines

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

• Excellent time management skills and the ability to prioritize work

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to multi-task

Job Qualification

• Education: 1st degree in management or related field of study

Requirement 

• Proven experience as an Administrative Assistant minimum 6 months 
• Able to comfortably communicate verbally and in Written English & Amharic

How To Apply

All interested candidates may submit their applications in person at the school HR office or send by email to hr@scsaddis.com in 10 days from the job advertisement date.