Program Coordinator

The PATH Program Coordinator is expected to perform duties and responsibilities including the following:

Program Coordination and Monitoring:

• Oversee and coordinate the activities of all program staff in the field office.
• Review work plans and monthly calendar, monitor program staff as they carry out their monthly tasks, and monitor project life cycles to ensure milestones are met.
• Implement plans to meet stated program objectives.
• Coordinate and ensure the various projects activities are completed according to schedule.
• Review the work of projects and staff engaged in various operations.
• Oversee daily operations, coordinate the activities of the projects, and set priorities for further implementations.
• Support administrative staff in monitoring projects, setting learning objectives, and assessing outcomes.
• Assist with resource scheduling and provide support to program staff as needed.
• Manage human, financial, and material resources.
• Facilitate weekly program meetings and distribute minutes to administrative staff.
• Prepare necessary presentation materials for meetings, and document and follow up on important actions and decisions.
• Undertake project tasks as required and provide administrative support as needed.
• Organize, schedule, and attend events.
• Support planning and coordination of a program and its activities.
• Conduct frequent field monitoring visits, providing feedback and remedial action in a timely manner.
• Work closely with the PATH administration on project indicator tracking, conducting different assessments, and addressing stakeholder and beneficiary feedback.

Reporting:

• Maintain records pertaining to program activities.
• Submit periodic activity, status, and summary reports to administrative staff.
• Assist in collect, compiling, and sharing all required internal reports, including weekly progress updates, monthly progress reports, monthly administrative reports, indicator trackers, and donor and government reports.
• Facilitate PATH Ethiopia, government, and donor monitoring visits and project evaluations.

Representation, Coordination, and Working Relationship

• Maintain regular, open, and effective communication with Field and Head Office staffs.
• Build strong work relationships with PATH partners, field staff, head office staff, government, and other partners.
• Regularly represent at regional and zonal coordination forums with NGOs, agencies, and government bureaus, sharing updates on ongoing activities and other relevant issues.

Competencies

• Flexible and adaptable
• Ability to work well under pressure
• Demonstrates integrity
• Promotes the goal and objectives of PATH
• Displays sensitivity and adaptability to individuals of other cultures, gender, religions, races, nationalities, and ages.
• Proficient in Microsoft Word, Microsoft Excel, Microsoft Project Management
• Fluent in Afan Oromo

Excellent in writing English (for reporting)

Functional Competencies:

• Organize and accurately complete multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, and deadlines.
• Plan, coordinate and organize workload while remaining aware of changing priorities and competing deadlines.
• Establish, build, and maintain effective working relationships with staff, stakeholders, and beneficiaries to provide proper support.
• Assist in the implementation and monitoring of beneficiary feedback mechanisms.
• Provide technical support as required.

Salary and Benefits:

• Base Pay up to 20,000 birr/month
• Medical Coverage, Transportation Allowance
• Communication Allowance: 2000 minutes monthly airtime

Qualifications:

• Degree in Program Management or Related Field
• 2+ Years of Experience in Program Management
• Fluency in Afan Oromo
• Excellent in writing English
• Proficiency in Microsoft Word, Microsoft Excel, Microsoft Project Management