Call for consultancy

TOR for Development of Organizational Documents for Association for Human Rights in Ethiopia (AHRE)

Introduction/ Background 

Association for Human Rights in Ethiopia (AHRE) is a non-governmental, non-partisan, and not-for-profit organization dedicated to carry out research, monitoring and advocacy on the human rights situations in Ethiopia. It was established in 2015 and registered by the Ethiopian Civil Society Agency on November 11, 2020 under registration number 5223. 

The purpose of hiring the services of the consultancy firm is to develop/amend/, Human Resource (HR) manual, financial manual and procurement manual to make them compatible with the needs of AHRE targeting improved operational efficiency and effectiveness contributing towards appropriate internal controls, transparency and accountability to program participants and/or target right holders, partners and other stakeholders.

Objectives and Specific Tasks to be Undertaken by the Consultant

• Human Resource (HR) Manual: The overall objective is to amend the existing HR policy in to a context-specific, compatible Human Resource Management (HRM) manual in line with international best practices, local laws and consolidate HR policies, procedures and practices, as well as include user friendly HR related forms, templates and procedures. The purpose is to enhance the HR system of AHRE in the domain of recruitment, selection and management of staff with systematic policies and procedures in place for an overall effective HR recruitment including staffing level, setting a grading structure, hiring of staff with clear procedures to ensure that the necessary human resources and systems are in place.

• In addition, the manual shall provide templates/format that are required for overall recruitment cycle and staff management encompassing staff requisitions, job descriptions, contracts, staff management, performance review and overall HR file documentation. 

Financial manual: 

• A good financial/accounting system makes it possible for an organization to be financially accountable to all its stakeholders. Therefore AHRE expects the amendment of the manual to be up to date that provides information, which is relevant, understandable, reliable, complete, consistent and acceptable to external users. The financial manual shall establish a proper system for monitoring and evaluating the work of the organization to ensure accountability.

Procurement manual 

• As the inflation rate is highly unpredictable the existing procurement manual needs to be updated in a way that can accommodate the changing market environment. Therefore the consultant is required to make the procurement manual timely and efficient.   

Deliverables

• Thorough review of existing documents is undertaken and proposed actions are presented to senior staff of AHRE on identified areas for improvement.

• Amended/ developed draft documents for review by AHRE

• Final documents 

Time Frame 

• The consultant is expected to deliver the documents within 30 days of the signing of the agreement.  The consultant is required to provide the breakdown of timeframe that is specific to the activities that are to be completed. 

Name of the Organization: Association for Human Rights in Ethiopia /AHRE/

Job type: Contractual

 TOR for Development of Organizational Documents for Association for Human Rights in Ethiopia (AHRE)

Qualification and Experience Required

• The consultant should have at least six years of work experience and a Master’s degree in HRM, accounting and finance or related fields. 

• The Consultant/firm must have proven expertise in conducting similar assignments

• High level of written and spoken English 

Application Procedure

• All interested applicants can apply by presenting the following documents:

•  Letter of Application

• Comprehensive technical (including time breakdowns) and financial proposals details

• Reference/certificates evidencing that the consultants have carried out similar assignments

• Updated CV of the individual consultant/ team                             

How To Apply

Interested applicants can submit separate technical and financial proposals, as well as supporting credentials, in two sealed envelopes through the following address within 7 days of the publication of this post:

AHRE Head Office located:  Bole Sub-city, Woreda 02, Friendship Business Center (5th floor Room NO 502),  

Or email through 

Send scanned versions of the above documents via Email address: apply@ahrethiopia.org  

For more information Call @ +251 116 668 895

Women Applicants & women led firms are highly encouraged to apply.