Deputy Chief of Party, USAID Learning in Emergencies Project

Major Responsibility

Strategic Leadership:

• Support the CoP with management and of technical aspects of the project, including planning, implementation, project results and deliverables, in accordance with the project work plan; ensure clarity over plans and priorities, and encourage effective teamwork across the project team comprising staff from partner INGO and LNGO organisations.
• Manage consortium partnerships and maintain collaborative partner relations, ensuring that all partners are aware of the projects expectations and are actively involved in achieving the objectives while using the project management tools developed or adapted for the consortium.

Program management:

• Oversee the day-to-day operations of the project, ensuring activities are implemented in accordance with project plans and objectives. Monitor progress, identify challenges, and develop strategies to address them. Make recommendations for adjustments in project implementation as needed. Oversee the development and implementation of a robust monitoring, evaluation, and learning (MEAL) framework.
• Ensure the collection and analysis of relevant data to track progress, measure impact, and inform decision-making. Support the MEAL staff with facilitating strategy review, lessons learned, and pause and reflect activities, to ensure effectiveness of strategy, and to learn for implementation and adapt the approach / process as necessary, as aligned with USAIDs focus on Coordinating, Learning, and Adapting (CLA).

Financial and administrative management:

• Manage the projects operational, financial, and administrative priorities; direct the planning and budgeting processes; design and oversee an annual project cycle in accordance with USAIDs annual planning cycles to ensure sound financial management, compliance with USAID regulations, and accurate reporting. Provide guidance on budgeting, procurement, and contract management.

Donor and Stakeholder Engagement:

• Coordinate the preparation of project deliverables, including annual work-plans, quarterly and annual reports, final project report and project activity updates, and other project-related communication and reporting materials in accordance with USAID deadlines and branding guidelines; oversee the preparation of quarterly and annual project activity reports, M&E reports (in coordination with MEAL staff), and other deliverables, as specified in the agreement. Report against the projects targets.

• Assist CoP in building and maintaining productive working relationships with USAID, project partners, and key stakeholders while ensuring compliance with USAID requirements, U.S. government regulations, and World Visions policies and procedures; serve as the primary liaison among all project stakeholders.
• Support the CoP by represent the project at high-level meetings, conferences, and other fora, including technical conferences and policy briefings, and share information about project achievements and lessons learned within the organization and wider development community.

Staff Management and Capacity building:

• Supervise a team of technical staff and ensures clear roles and responsibilities and lines of communication are maintained among the team members. Provides guidance and mentoring to managers and staff to achieve project goals and develop national leadership capacity.
• Identify capacity-building needs of project staff and partners and develop strategies to address them. Provide training, mentorship, and technical assistance to enhance the skills and knowledge of project team members.

Required Education,training, license,registration, and certification

• Masters or advanced degree in relevant field such as education, or other closely related field.

Required Professional Experience

• At least five (5) years of senior-level management experience working on donor-funded projects in managing and implementing education programs.
• Previous Deputy Chief of Party, or senior management experience in the following specializations: education, education in emergencies, and/or related field in Ethiopia.
• Experience working in fragile contexts leading emergency responses and programs.
• Demonstrated strong understanding of USAIDs emergency response approaches and rapid response programming.
• Proven experience in administrative and financial management for large projects and significant knowledge of BHA compliance, rules and regulations.
• Demonstrated experience with managing staff and providing mentoring and capacity building.
• Demonstrated skills building and maintaining relationships with host governments, donors, other donor-funded projects and stakeholders.
• Proven experience in developing and maintaining strong and effective partnerships; including managing sub-grantees.
• Strong oral and written communication skills; excellent demonstrated interpersonal and negotiation skills.
• Experience recruiting, developing, and managing staff and teams.
• Track record of strong commitment to sharing knowledge, documenting experiences, supporting creative initiatives, and sharing credit.
• Experience managing required programmatic and financial reporting requirements.
• Fluency in English (spoken and written) is required.

Travel and/or Work Environment Requirement

• Frequent travel within Ethiopia as required