WASH Administration Support Officer

Job Description Summary

• This job needs a quick replacement as the drilling operation business is dependent on this job support, vehicles management need, staffs travel management, management of internal meetings and other required office logistics handling is key for smooth OONE WASH operations. 
  
  WASH Administration Support Officer is responsible to ensure the efficient day-to-day operation of the office and support the work of the WASH Division.

Justification

• This job needs a quick replacement as the drilling operation business is dependent on this job support, vehicles management need, staffs travel management, management of internal meetings and other required office logistics handling is key for smooth OONE WASH operations.

Primary Location

• Addis Ababa NO, Ethiopia

Job Description

• Provide direct administrative assistance to the WASH Director and WASH team

• Follow up on issues needing Director’s urgent attention and ensure deadlines are kept

• Provide administrative support to the WASH team

• Assist with organizing workshops and meetings with different stakeholders

• Support to the preparation of, reports, agendas and presentations for project events

• Follow-ups on outstanding issues with support office coordinate and follow up purchases, repairs and stationery acquisition

• Manage the four vehicles and the drivers at the head office

• Represent the WASH team in a pool for admin activities

• Documentation of WASH reports, pictures and other relevant materials

• Prepare responses to routine correspondence and highlight any issues that require immediate attention and input

• Organize and/or attend WASH group management meetings and take minutes

• Handle visitors and channel needy cases to regional and national offices

• Organize meetings: Make reservations for accommodation and meeting venues. Send invitation letters to participants and confirm availability

• KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

  Required Professional Experience

  • Minimum of 8 years for BA; experience in WASH admin related matters is preferable

  Required Education, training, license, registration, and certification

  • Bachelor Degree in management, administrative Service Management, Business Administration or related field

  Preferred Knowledge and Qualifications

  • Able to work with minimum supervision

  • Able to articulate and communicate ideas well verbally and in writing

  • Fluency in English and local language

  • Good interpersonal and communication skills (Ability to communicate effectively in English language both orally and in writing, good organizational skills)

  • Able to work in a cross-cultural environment with a multi-national staff

  • Persistent, accommodative and active

  • Proven public relations skills

  • Proven report/letter writing skills

  • Computer Literate in Microsoft Office Packages (Excellent Typing or Word Processing Skills using Computers)

  Travel and/or Work Environment Requirement

  Able to articulate and communicate ideas well verbally and in writing

  Language Requirements: English

  World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them. 

  Disclaimer: World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront. If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly. 

How To Apply

https://worldvision.wd1.myworkdayjobs.com/WorldVisionInternational/job/Addis-Ababa-Ethiopia/WASH-Administration-Support-Officer_JR33109