Accounts and Administrative Assistant

Purpose

Are you an ambitious and dynamic individual seeking to expand your expertise in financial administration and support? Do you possess a strong dedication to making a positive impact in the field of finance, with a keen interest in data management, financial tasks, collaboration, and problem-solving? If this sounds like you, we welcome you to consider an exciting opportunity with the BAN-Development Research Center for Excellence (BAN-DRCE). We are in search of a talented, enthusiastic, and motivated Accounts and Administrative Assistant to join our team. BAN-DRCE, a leading research and development organization, is on the lookout for a self-driven administrative assistant with a passion for finance and administration. In this role, you will collaborate closely with various teams and contribute to the successful execution of projects.

Job Overview:

We are seeking a detail-oriented and organized Accounts and Administrative Assistant to support our finance department. The ideal candidate will assist in various accounts and administrative tasks to ensure the smooth operation of financial processes. This role requires strong communication skills, proficiency in financial software, and a advanced understanding of financial principles.

Key Responsibilities:

• Prepare and organize financial reports, budgets, and forecasts.
• Closely cooperate and work with the finance team for delivering the objective of the organization.
• Prepare and distribute meeting agendas, minutes, and other related documents.
• Input financial data into accounting software and maintain accurate records.
• Process invoices and expense reports, ensuring accuracy and timely payment.
• Maintain records of accounts payable and receivable.
• Review all project field expenses including reconciliation of field budgets with actual expenses as well as preparing a project expense report for each batch of field expenses.
• Assist the filing of all monthly expenses, contracts, invoices, salary slips and other relevant documents, including obtaining invoices from suppliers as needed.
• Compile relevant documentation to ensure compliance and timely filling of all taxation and other regulatory requirements such as audits.
• Prepare and assist in preparing monthly, quarterly, and annual financial reports.
• Help track financial metrics and analyze variances from budgets.
• Ensuring compliance with company policies and relevant regulations.
• Support internal and external audits by providing necessary documentation and information.
• Serve as a point of contact for finance-related inquiries from other departments.
• Liaise with vendors and clients regarding financial matters as needed.
• Organize and maintain financial files, both physical and electronic, ensuring confidentiality and easy access.
• Develop and implement efficient filing systems for financial documents.

Category: Consultancy and Training, Research Accounting/Finance or related field

Salary: performance oriented

Job Requirements

• Minimum of bachelor’s degree in accounting and finance
• Zero- one years of work experience
• Strong Communication and English skill is mandatory. 
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and 
• Proficient in financial software such as, Peachtree
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent attention to detail and accuracy in financial data management.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Participates in the documentation and dissemination of lessons learned
• Good interpersonal skills
• Strong analytical, problem solving and networking skills.
• Be a team player and communicator

How To Apply

Become BAN-DRCE’s family by following us on LinkedIn

https://www.linkedin.com/company/49126798/admin/feed/posts/

To access the application form 

https://docs.google.com/forms/d/e/1FAIpQLSetJoCzzfX88zcUgzjVhtllijDaY_RBNdgaaRTBYXpXeffRBQ/viewform?usp=sf_link

Interested applicants who meet the MINIMUM requirements should send their application by filling in the form and attaching CV and cover letter only on or before 20th November, 2024.

Female and candidates from disadvantaged groups are highly encouraged to apply. 

Please note: We will NOT ACCEPT in-person applications. All applicants need to fill out and submit their application online through the link provided.